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Practical Solutions to Coworking Space Challenges
Member Experience

Practical Solutions to Coworking Space Challenges


Robert McMillen

Coworking is a huge market that continues to expand year after year. Demand for workspace is increasing as technology mobilizes the workforce and remote work becomes more widespread. However, coworking isn't a cure-all. There are

issues with coworking spaces that, if not addressed properly, might actually hamper members rather than aid them.

Coworking is about more than just giving a temporary occupier a desk and chair. It's all about building a well-balanced, collaborative workplace where anybody may work in whatever capacity their job requires. Coworking spaces should provide atmosphere, comfort, convenience, and accessibility in addition to a high-speed Internet connection and a place to sit. Workers in a coworking space must get more out of it than they would at a home office, coffee shop, or regular office.

There are many moving parts and problems when running a serviced office, shared workspace, or coworking environment. The challenge can be quite genuine when dealing with operational systems, corporate strategy, and a diversity of personalities. We've compiled a list of the most pressing workspace issues, along with advice on how to overcome them.

1. Persistent Distractions 

The collaboration of the members who use the space is a vital component of coworking, but when does networking become a distraction? Distractions at a flexible workspace cause the most disruption when members need to focus on work. Even the most committed workaholic can be distracted by office banter, random ringing of telephones, and overall cacophony. The clacking of dozens of laptop keyboards, phone calls, and bings, dings, and other electronic prompts can drive even the most patient person insane.

All of this makes it tough to focus. This can and does happen, and avoiding or exiting these circumstances might be a social problem. Furthermore,

54% of regular coworkers spend significant time at work attempting to concentrate.

According to research from Humboldt University, refocusing after being distracted by noise takes an average of 23 minutes, resulting in a half-hour of lost productivity.

Noise-canceling headphones, as well as mentally filtering out the noise, are two options. Both put the burden of proof on the members, while it is the coworking space manager's responsibility to minimize distractions as much as possible. Setting and enforcing etiquette standards, such as silencing phones and computers and holding phone talks in specific spaces, is a smart starting step.

The layout of the facility is also beneficial. Consider using natural and artificial barriers to divide the workspace without closing it off, or using face desks to eliminate distractions from the outside world. Some coworking spaces even provide ear plugs—whatever it takes to keep workers focused and prevent incessant disruptions.

2. Technical Concerns

Another issue that members confront is a lack of adequate work equipment. While most coworking space operators place too much emphasis on the amenities, they should move their focus to the importance of work equipment when working. Regardless of how technically sound the shared office space is, new technology issues will inevitably occur on a daily basis. Slow Wi-Fi, a suddenly damaged printer, and a critical presentation without a projector are just a few of the problems that may be found in coworking spaces.

The following are the essential equipment that owners should implement in a coworking space:

  • Internet connection that is both fast and safe
  • Outlets that are easily accessible
  • Support for a laptop or monitor
  • Cords for extension
  • Printing and scanning machines
  • Meeting rooms with all necessary audiovisual equipment and online booking possibility
  • Comfortable seats 
  • Stationery, staples, pins, scissors, and other items
  • Appliances for the kitchen (coffee maker, microwave)

As the owner, you need to understand and solve your clients’ concerns. However, it's also worth noting that coworking spaces are a popular choice for office space. From time to time consider organizing a poll and soliciting feedback from them, to see what kind of problems your coworking space has.

3. Shared-space Friction

members at a coworking space

When you put a varied collection of people in a small place, it's just a matter of time before sparks fly. Coworkers still have deadlines to meet and projects to focus on, even if they are not in a "conventional" office. They'll become defensive if they're interrupted or feel their personal space has been invaded. When managers find ways to eliminate friction, the coworking model works.

By giving each member adequate space to spread out, a decent desking arrangement helps reduce friction. Furthermore, designating certain regions to specific work functions or assigning specific places to specific work tasks reduces conflict and confusion. Etiquette plays an important role here as well.

As an owner ensure that your coworking centers have enough area for workers: individual desks for minimalist members vs. private, collaborative rooms for groups collaborating on projects—different sorts of workspaces are a fantastic approach to get ahead of this issue.

4. Invasion of Privacy

One of the most significant issues with coworking spaces is a lack of privacy. Nothing compares to the privacy of working from home, thus coworking places should provide some level of privacy.

The placement of desks and the number of members have all play a role in establishing seclusion. Isolation can be achieved by maximizing space between individual workstations, however, this comes at the sacrifice of effective space management. Layouts that are unique can also help. A well-positioned plant can effectively conceal views into a workstation. For phone calls and face-to-face meetings, a soundproof office provides privacy. Even modest furniture, such as screens, might serve to increase solitude.

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5. Meeting a Wide Range of Expectations

One of the reasons coworking spaces fail is because they try to cater to certain member needs. Many niche areas exist because they cater to specific demographics. General coworking spaces, on the other hand, do not have the luxury of being so specific. Set the greatest baseline expectations to attract the most recurrent customers.

Meeting multiple expectations necessitates a two-pronged strategy. To begin, make sure the workspace layout is diverse and inclusive. Then, through design, create an atmosphere.

Every coworking space should encourage productivity while also providing comfortable workspaces. Every coworking space does not have to look the same. Try to create a floor plan that allows for uninterrupted work and a positive experience. Ask clients about their expectations and try to solve some of their wishes.

6. Problems with Coworkers

Workplace enmity is another cause of worker distraction that is widespread in open floor plans. Personality differences, as well as eccentricities and particular tastes in dress and personal smells, can worsen seemingly trivial issues.

Workplace feuds can occur in any workplace, but they are especially common in open-plan spaces.

As a result, open workplaces can be hotbeds for potential conflict, even with a responsive human resources department and strong teamwork. When minor arguments develop, not having a place to flee and recover can escalate to long-term bitterness.

7. Keeping the Ebb and Flow in Check

coworking space anaytics on andcards app

A coworking space is similar to a gym in many respects. Every day, not everyone with a membership will be there at the same time. As a result, both economic models rely on the sale of more memberships than the overall capacity allows. The key to keeping members satisfied is to keep an eye on trends in order to avoid overpopulation and friction.

Coworking spaces are balanced when they have a mix of allotted desk spaces and open areas. Managers can also keep track of check-in and volume trends to see when places are busy and when they aren't. This enables coworking spaces to better control the ebb and flow of people by setting better pricing, offering specials, or conducting outreach marketing.

8. Concerns About Security and Safety

Nearly a quarter of the members mentioned security and safety concerns as obstacles in coworking spaces.

The utilization of coworking spaces necessitates the entrepreneurs' digitalization on their own. As a result, security and safety concerns raise the stakes. When working in coworking spaces, the following can cause and provoke it.

Hacking and data breaches are more likely while using a shared Wi-Fi connection with other businesses. (But with the help of vpnwelt best vpn you can be confident about the security of your data at all times.) A brainstorming session could be overheard — and hijacked by a competitor. Computers left in the shared office space overnight may be stolen.

However, security risks in coworking spaces aren't limited to technology. Many coworking spaces are open 24 hours a day, seven days a week, posing a threat to workers' physical safety during non-working hours.

Although some coworking spaces incorporate security features such as an alarm system and video surveillance, many employees are concerned about their personal and professional safety while at work.

On an objective level, this is a critical issue, not just any of the human needs described above. As a result, coworking space owners must thoroughly handle these issues.

Be sure that your coworking hub will give clients access to lockable storage units so they can store work equipment in the space.

Make sure to provide:

  • Soundproofing, it is a priority in meeting and conference rooms. This is especially important for members who work in industries with a lot of sensitive material.
  • An alarm system and unique codes that are particular to people accessing the facility should be installed in coworking spaces that offer a 24/7 option.
  • Enough equipment to allow members to connect through a secure, private network. To join the network, try to provide each member with a unique ID and password.

Member Happiness = Coworking Space Success

If these issues are addressed, coworking space owners will be able to overcome the most significant disadvantages of managing shared workspaces. Distracting elements are removed, friction is reduced, and privacy is enhanced, resulting in a productive environment. Members return because you meet their wide basic expectations. Coworking spaces are also kept organized by regulating the flow of occupants. As a result, the coworking experience has improved.

The article was written by Robert McMillen. Robert is an entrepreneur, finance professional, consultant, and passionate writer at Instant Loan Online. For many years using his industry knowledge and experience he has helped his clients to create more wealth and reduce costs.

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