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5 Tips to Choose an Awesome Management Platform for Your Coworking Space

5 Tips to Choose an Awesome Management Platform for Your Coworking Space


Angelica Catangay

It's an exciting time to be a small business owner or entrepreneur. In the current economy, there are more people searching for work than ever before, which means there is a growing market for creative solutions.

Many people use their spare time to start up their own business and enjoy working on a flexible schedule. The biggest challenge with this is finding a management system that can help you run your business effectively.

The success of your

coworking office space is largely dependent on how good your management platform is at keeping track of everything. That's why it's important for you to make sure you choose the right one from the start.

In this article, I will teach you five things that you may consider while choosing a management system for your coworking space.

1. Make Sure It's Easy to Use 

When choosing a management solution for your coworking space, it's important to remember that the software should be easy to use. It's a simple concept—you want something that's easy to use and accessible, so you don't have to spend all of your time learning how to use it.

But when you're choosing a management platform for your coworking space, it can get tricky. You want something that will help you run your business and keep track of everything, but you also want something that won't be too confusing or overwhelming. It’s because, after all, what we want is to make sure that your administrators and members are able to use the software without any trouble, and that they'll be able to easily see what's going on in their space and make changes as needed.

The best option is to choose one that has been built with a user-friendly interface and plenty of helpful features (like reporting tools), but also includes enough flexibility for customization and expansion at a later date.

2. Take into Account the Size of Your Community

When choosing a management system for your coworking space, it's important to remember that the software should also take into account the size of your community.

You may not think that having a large team would have any impact on what kind of tool you choose, but there are some things to keep in mind when choosing a management app. For example, if you have fewer than 50 members, then you will likely only need a spreadsheet or other similar tool that is more basic and simple. If you have more than 100 members, however, you may find it useful to use a software system that can scale with your company's growth and the overall process.

That's why, if you're managing a coworking space, it's important to remember that not all management platform is created equal.

The best management system for your company will really have to depend on the size of your team and community and the complexity of the tasks they have to perform. If you have a small business, then you'll need very basic software that can be accessed from anywhere, with no complicated configurations or set-up required. If you have a large business, then you'll want something easy-to-use but more robust and flexible with built-in reporting capabilities and plenty of customization options for each member of your community.

andcards helps delight members and save coworking space administrator time

3. Make Sure That It Integrates Well With Your Existing Tools

There are a lot of great management platforms out there for your coworking space. You're going to want to choose something that makes sense for your business and also fits in with your existing tools.

For example, if you already have a CRM (customer relationship management) tool, then it's important that any new software you choose should be compatible and should integrate well with that platform. If not, then you could end up paying extra fees just to use the same platform.

Most importantly, if possible, make sure that the software is cloud-based so that no matter where in the world your coworking space is located (or even if your staff and members move), they can still access their data remotely without worrying about losing data storage or having access issues like other types of software might have.

4. Make Sure You Get Technical Support When You Need It

With so many management systems out there, it can be hard to know where to start. But one thing you should remember when choosing a management app for your coworking space is that the software should make sure you get technical support when you need it.

That's because if you're not getting any technical support at all, then what's the point of using their product? It's like buying a car without having the option of taking it to a mechanic when things break down. You wouldn't buy a car without knowing how much it costs and what parts are included in the price—the same goes for your coworking space management software.

You'll be able to save yourself a lot of headaches and frustration if you choose a management platform that is delivered with free unlimited support and has a built-in support system for your members.

Member support system on andcards coworking space management software

Member support system on andcards coworking space management platform

In this case, you'll be able to get help quickly from people who know what they're doing. This can save you from having to research how to do things yourself or spend hours searching for answers on the internet.

For example, if you're looking at an app that allows you to manage your space's calendar, but it doesn't include any kind of support or troubleshooting section, then you'll have no idea how to use it effectively or where to turn when something goes wrong. You could spend hours trying different things out until you figure out what needs to be done and end up with no success at all.

5. Test out the Software Before You Buy

Finally, when choosing a management platform for your coworking space, it's important to remember that you or your employees test out the software before you buy it. You want to make sure that the software can handle all of the tasks you need it to do. This means finding out if the software has a good user interface, can handle large amounts of data and can be used by multiple people. You don't want to spend your hard-earned money on something that doesn't work, and then have to deal with trying to figure out how you'll fix it later on.

It's easy to be tempted by the promise of a new shiny toy: "Hey, this is so cool! It'll do all these things for me!" But when you're looking for a way to help run your business, you want something that can actually do what it says on the box—not just feel pretty.

Final Thoughts

While there is clearly no one-size-fits-all solution when it comes to a coworking space management system, you should still be able to find one that works for your coworking space business and has a fair price. Take the time to shop around and look at all of your options before settling on a specific program, as the right choice for your business might not be the same as for others.

Remember, what's important about this exercise is to narrow your list and identify the software that is the best fit for your needs as well as the expectations of the end-users. Don't be afraid to ask for demos of more than one platform if you feel it will help you gain a better understanding.

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