From Planning to Execution: 8 Event Management Tools for Coworking Spaces

Running a successful coworking space is all about nurturing an active community. The most effective way to do this is by hosting regular events that bring members together. However, planning and executing events can be a daunting task. That's where event management tools come in. In this article, we'll take a look at the top 7 event management tools that can help you streamline the event planning process and create amazing experiences for your coworking community.

 

1. Spacebring

Spacebring is a comprehensive coworking space management system that comes with a variety of features, including an events management system that is included in the package without any additional cost. With Spacebring, you can easily showcase upcoming events at your coworking space, curate an attractive events feed, and make joining events effortless for members and non-members alike.

The events management system in Spacebring allows you to create appealing event descriptions with cover photos, text formatting, and links highlighting. You can also make events available across multiple locations, and the public can buy passes for events even if they are not members of your coworking space. This feature ensures that your events have maximum visibility and are accessible to a wider audience.

Joining events at a coworking space with Spacebring is easy and hassle-free. Members can check out in just two taps and receive beautiful passes that they can show at the entrance. Attendees can also keep track of upcoming events with a home screen widget, ensuring that they never miss an event that they are interested in attending. Administrators can also set the maximum number of attendees for each event to ensure safety and the best member experience.

For free events, RSVP is available, making it easy for attendees to confirm their attendance. For paid events, you can accept payments by adding a credit or money price to any event, and members can quickly and easily checkout. Attendees receive beautiful event passes, and organizers can easily verify attendance information. Furthermore, you can also create guest lists for administrators and members to know who is coming to each event.

In summary, Spacebring events management system provides a seamless experience for managing events at your coworking space. With its comprehensive features, including an attractive events feed, effortless event joining, and safe attendance tracking, Spacebring is an excellent choice for coworking space administrators who want to create a memorable event experience for their members and the public alike.

 

2. Facebook Events

Facebook Events is a popular and affordable event management solution used by many coworking spaces. With Facebook Events, you can easily create an event on your coworking space's Facebook page and invite community members. If they are interested, they can join the event with just a few clicks.

However, it's important to note that Facebook Events does have some drawbacks. For example, if a member is not in your group, you won't be able to invite them to the event. This can be a serious limitation, especially if you're trying to reach a wider audience.

Moreover, while Facebook Events can be useful for promoting your gatherings, it's not always the best option as a primary event management tool. The problem with social media is that it has nothing to do with your coworking brand. Members may check your event on Facebook, but they may quickly forget about it after being distracted by messages or their news feed. In other words, Facebook Events can be a great promotional tool, but it may not be enough to ensure the success of your event.

To overcome these limitations, it's recommended that coworking spaces use Facebook Events in conjunction with other event management tools that are specifically designed for coworking spaces. By using a dedicated events management system like Spacebring, you can create a cohesive brand experience for your members and ensure that your events are well-organized and well-attended. With Spacebring, you can also create an attractive events feed, accept payments for events, and manage attendance, among other features.

In conclusion, while Facebook Events can be a useful tool for promoting coworking space events, it's not always the best option as a primary event management tool. To ensure the success of your events and create a cohesive brand experience for your members, it's recommended that you use a dedicated events management system like Spacebring in conjunction with Facebook Events.

Discover how hundreds of spaces worldwide unlock success and grow better with Spacebring

View case studies

 

3. Whova

Whova is a powerful event management app that can help streamline the planning process and make it easier to manage events at a coworking space.

One of the key features of Whova is its event agenda management tool. This tool makes it easy to create and manage event agendas and to keep attendees informed about what is happening at each event. The app also offers a networking platform, which can help attendees connect with each other and build relationships.

Another useful feature of Whova is its registration and ticketing system. This system allows you to easily manage event registration and ticket sales, and to track attendance. You can also use the app to send out reminders and updates, which can help keep attendees engaged and informed.

In addition to these features, Whova also offers a range of other management tools, such as analytics and reporting, custom branding options, and integrations with popular marketing platforms. The app is easy to use and can be accessed from any device.

 

4. Monday.com

Monday.com is a flexible event management app that can help you keep track of all the details, and ensure that everything runs smoothly.

One of the key features of Monday.com is its customizable project management tools. With the app, you can create custom workflows and project boards for each event, allowing you to keep track of tasks, deadlines, and progress. This can help you stay on top of everything and ensure that all the moving parts are working together.

Another useful feature of Monday.com is its communication and collaboration tools. The app offers a range of options for communicating with team members, vendors, and attendees, including chat, email, and video conferencing. You can also use the app to share files, assign tasks, and track feedback, making it easy to stay organized and on top of everything.

In addition to these features, Monday.com also offers a range of other management tools, such as budget and expense tracking, custom forms and surveys, and integration with popular marketing platforms. The app is easy to use and can be accessed from any device. If you're seeking a compelling Monday alternative, Nifty can become the option.

 

5. Eventbrite

Eventbrite is a popular event management platform that can be used by coworking spaces to plan, promote, and manage events.

One of the key features of Eventbrite is its event registration and ticketing system. The platform makes it easy to create custom event pages, set up ticket sales, and track attendance. You can also use the platform to send out event reminders and updates and to collect feedback from attendees.

Another useful feature of Eventbrite is its marketing and promotion tools. The platform offers a range of options for promoting your events, including email marketing, social media promotion, and advertising. You can also use the platform to create custom event listings and showcase your events to a wider audience.

In addition to these features, Eventbrite also offers a range of other management tools, such as event analytics and reporting, event check-in and badge printing, and integration with popular marketing platforms. The platform is easy to use and can be accessed from any device.

 

6. Eventzilla

Eventzilla offers a range of features that can help you create successful events that are well-attended and highly engaging for your members and attendees.

One of the key features of Eventzilla is its event registration and ticketing system. The platform makes it easy to create custom event pages, set up ticket sales, and track attendance. You can also use the platform to send out event reminders and updates, and to collect feedback from attendees.

Another useful feature of Eventzilla is its event marketing and promotion tools. The platform offers a range of options for promoting your events, including email marketing, social media promotion, and advertising. You can also use the platform to create custom event listings and to showcase your events to a wider audience.

In addition to these features, Eventzilla also offers a range of other tools, such as event analytics and reporting, event check-in and badge printing, and integration with popular marketing platforms. The platform is easy to use and can be accessed from any device.

One unique feature of Eventzilla is its ability to create multi-session events, which is particularly useful for coworking spaces that host workshops or multi-day conferences. With this feature, you can easily manage sessions, schedules, and speaker information in one place

 

7. Bizzabo

With its user-friendly interface and powerful set of features, Bizzabo can help you streamline the event planning process, drive attendance, and create memorable experiences for your members and attendees.

One of the key features of Bizzabo is its event registration and ticketing system. The platform makes it easy to create custom event pages, set up ticket sales, and manage attendee data. You can also use the platform to send out event reminders and updates, and to collect feedback from attendees.

Another useful feature of Bizzabo is its event networking and engagement tools. The platform offers a range of options for promoting networking and engagement among attendees, including matchmaking, networking lounges, and live polls. You can also use the platform to create custom event agendas, track session attendance, and showcase event highlights.

In addition to these features, Bizzabo also offers a range of other tools, such as event analytics and reporting, event check-in and badge printing, and integration with popular marketing platforms. The platform is easy to use and can be accessed from any device.

One unique feature of Bizzabo is its event app, which provides attendees with an easy-to-use interface for accessing event information and networking with other attendees. With the app, attendees can view the event agenda, connect with other attendees, and receive push notifications for important updates and announcements.

 

8. InEvent

The platform is a dynamic event solution that can create, recreate, and customize a variety of virtual, hybrid, and in-person interactions ranging from Webinars to live broadcasts, panel discussions, summits, networking sessions, conferences, and spanning across the pharmaceutical, educational, corporate, and event tech industries.

InEvent is an event management software designed to help event organizers manage their events. It provides features such as:

• virtual lobby and live studio
• registration management
• ticketing, payments, promotion, and analytics
• email campaigns
• custom landing pages
• social media registrations
• custom integrations with existing systems.

InEvent is designed to help event organizers streamline the event planning process, increase attendance, engage attendees, and measure the success of their events. The platform is used by companies of all sizes to manage virtual events such as conferences, trade shows, product launches, and corporate meetings.

 

Conclusion

Overall, choosing the right event management tool for your coworking space can make all the difference in successful event planning and execution. While there are many options to choose from, it's important to consider your unique needs and goals before making a decision.

However, if you're looking for a comprehensive tool that is specifically designed for coworking spaces and won't cost you a cent, Spacebring is a clear choice. With its array of features and other coworking space management tools that come in one package, Spacebring can help you streamline your event planning process and ensure that your events are a success.

Ready to learn what Spacebring can do for your coworking space? Schedule a free demo call with our product expert!