Productivity

30 Best Meeting Room Displays for All Spaces and Budgets

Helga Moreno
Helga Moreno
30 Best Meeting Room Displays for All Spaces and Budgets

Want to impress your visitors and make them love your space even more? Add some cool meeting room displays to your design! These nifty features work on iOS and Android platforms and are part of a slick coworking space management system.

Get real-time updates on room availability and maximize their usage—these displays have got it all! We've done the legwork for you, exploring many options, and cherry-picked the 30 best meeting room booking displays. Plus, we've organized them by price, size, and features, so choosing the right one is a breeze.


Table of Contents

  1. Why Do You Need a Meeting Room Display
  2. What to Look for in a Meeting Room Display
  3. 30 Best Meeting Room Displays
  4. Installation and Integration with Software

So, why wait? Let's jazz up your coworking space and make it the ultimate place to work! Check out our top picks now!

Why Do You Need a Meeting Room Display

  1. Quick room availability: With the visual room display app, members can easily see room availability without even picking up their phones.
  2. Real-time updates: The meeting room displays offer real-time information on your meeting rooms. Displays keep coworkers in the loop on ongoing meetings and upcoming reservations.
  3. Easy booking: Members can book a room in a snap by scanning a QR code on the meeting room booking system tablet. No fussing around with manual input - it's a streamlined process that saves time.
  4. Auto cancellation: The meeting room display automatically cancels unclaimed bookings, ensuring everyone can get the needed room. This thoughtful feature will save you time and resources: no more conflicts or wasted space.
  5. Impressive experience: With a meeting room display, your coworking space becomes a tech-savvy hub. Members can effortlessly book and manage meeting rooms, reducing confusion and wait times. The sleek, modern vibe adds a touch of professionalism, leaving a lasting impression on clients and colleagues.
  6. Seamless integration: The meeting room booking display seamlessly integrates with your coworking space software and reflects real-time bookings. This means accuracy and efficiency in room management, making your life easier.

What to Look for in a Meeting Room Display

Video source: https://www.coworkingdoers.com

  • Size: When choosing your display size, it's crucial to think about your needs. A minimum of 7" is excellent, but why not go for a bigger size, like 8" or 10", for easy visibility of all your upcoming meetings?
  • Resolution: Opt for a bright, high-resolution screen for sharp and clear visuals. Your members will love how easy it is to read and the professional look it adds.
  • Interactivity: Consider the level of interactivity you'd like for your meeting room display system. How cool would it be if your display had touch-screen capabilities? Your users can easily interact with it for check-ins or other actions.
  • Operating system: Consider cost and compatibility when choosing between iOS and Android tablets. Ensure the device's operating system supports Google Play or the App Store. This will allow you to download the necessary mobile app to the tablet. Also, the gadget of your choice must be able to lock down the display in Kiosk mode for maximum control and user-friendliness.
  • Compatibility: Check if the meeting room display software is compatible with your existing systems, like calendar integration and coworking space management software. This way, everyone involved can enjoy a seamless and streamlined experience.
  • New vs. repurposed hardware: The good news is that you can repurpose older devices just lying around. This can be a fantastic way to cut costs without sacrificing the software's features. Meeting room display software typically only needs a few resources, so older devices can run it without issues.

30 Best Meeting Room Displays

Meeting room scheduling display system

Best overall meeting room display

So many options are out there, so we will break them all down for you. We'll talk about the different types of conference room availability displays, their unique features, and the pros and cons of each one.

  1. iPads: iPads are incredibly popular because they are super user-friendly and versatile. You can access so many different apps and use them for multiple purposes. Of course, like anything, there are some downsides to consider, such as the potential for theft or damage, device replacement, and needing to charge it.
  2. Android tablets: Android tablets offer many benefits while being more affordable than iPads. You can even customize them and use all your favorite Android apps. Remember that there may be a few compatibility issues; you must ensure a power source is handy.
  3. Special-purpose hardware: Specifically designed tablets are perfect for conference room display solutions and come with touchscreens, built-in scheduling software, and offline information display capabilities. The best part is how durable, reliable, and easy to use they are. Of course, specialized installation and maintenance requirements can be a downside.
  4. E-Ink displays: E-Ink displays give you crystal-clear information even in low-light conditions. They have super low power consumption, so you can use them for ages without worrying about your battery life. Though, they might have limited color options and be pricier.

1. Best budget-friendly meeting room displays

Apple iPad 10.2in (2021)

Key Features:

  • Price: Starting at $329
  • Display: 10.2in Retina IPS LCD, 500 nits brightness, TrueTone
  • OS: iPadOS 15, upgradable to iPadOS 16.5
  • Chipset: Apple A13 Bionic, Hexa-core CPU, Apple GPU (4-core graphics)
  • Storage: 64GB/256GB, 3GB RAM
  • Main Camera: 8 MP, f/2.4, HDR, 1080p@25/30fps
  • Selfie Camera: 12 MP, f/2.4, 122˚ ultrawide, HDR, 1080p@25/30/60fps
  • Battery: Non-removable Li-Ion, 8557 mAh
  • Connectivity: Wi-Fi ac, Bluetooth 4.2, GPS, GLONASS (Wi‑Fi + Cellular model), Lightning, USB 2.0

Looking for a capable entry-level meeting room booking system tablet that doesn't break the bank? The 9th-gen iPad is your top choice. It may be a tad pricier than other budget tablets, but its premium iPad experience is worth it.

Businesses that use iPadOS 16 point out its tablet-focused features and seamless functionality. It also boasts the widest and highest-quality selection of tablet-optimized apps. It supports a lot of tools, from essentials like  Microsoft Office to pro-level drawing apps like Procreate and 4K video editing with iMovie.

The A13 Bionic chip, also used in the iPhone 11, ensures smooth app performance. Though not the latest, it handles most tasks with ease. The 10.2in Retina IPS LCD display is large and vibrant, enhanced by Apple's TrueTone tech for automatic color balance adjustments.

The tablet supports the first-gen Apple Pencil, elevating your tablet experience with precise note-taking and artistic creations.

For an all-around, premium entry-level tablet, the iPad 10.2 is a go-to choice.

Pros:

  • Best selection of tablet-optimized apps
  • Large and bright 10.2in display
  • Support for first-gen Apple Pencil
  • Suite of tablet-focused features in iPadOS
  • Smooth performance with Apple A13 Bionic chip

Cons:

  • Dated design compared to newer models
  • Slightly more expensive than other budget tablets
  • Not the latest chipset, but still capable of most tasks

Samsung Galaxy Tab A8 (2022)

Key Features:

  • Price: Starting at $230
  • Processor: UNISOC T618, 8-core (Cortex-A75 / A55)
  • Graphics: ARM Mali-G52 MP2
  • Memory: 3 GB RAM
  • Display: 10.5 inch, 1920 x 1200, 216 PPI, TFT-LCD, glossy
  • Storage: 32 GB eMMC (expandable up to 1 TB with microSD)
  • Connectivity: USB 2.0, USB-C PD, 3.5 mm audio, microSD reader, Wi-Fi Direct
  • Networking: Wi-Fi ac, Bluetooth 5.0, 2G/3G/LTE, GPS
  • Size: 246.8 x 161.9 mm (9.72 x 6.37 inches)
  • Battery: 7040 mAh Li-Po
  • OS: Android 11
  • Primary Camera: 8 MP autofocus, up to 1080p@30fps videos
  • Secondary Camera: 5 MP

The Samsung Galaxy Tab A8 (2022) is a versatile budget tablet designed to provide a premium experience at an affordable price. It features a high-quality design and build, with quad speakers powered by Dolby Atmos for immersive audio. The tablet offers decent battery life, ensuring it can keep up with your daily meeting room scheduling tasks.

Despite some trade-offs like the basic TFT meeting room booking display screen and limited internal storage, the Samsung Galaxy Tab A8 (2022) offers high-quality design, powerful audio, dependable battery life, and  32GB storage.

Pros:

  • High-quality design and build, providing a premium feel
  • Quad speakers with Dolby Atmos, offering immersive audio experience
  • Decent battery life, perfect for everyday usage as a meeting room display

Cons:

  • Poor TFT screen, lacking vibrancy and color accuracy
  • Slow charging, requiring longer charging times
  • No fingerprint scanner, limiting secure access to the device

Nokia T21

Key Features:

  • Price: Starting at $240
  • Network: GSM/HSPA/LTE
  • Dimensions: 247.5 x 157.3 x 7.5 mm, 466 g weight
  • Build: Glass front, aluminum back, Splash resistant, Stylus support
  • Display: 10.4 inches, IPS LCD, 1200 x 2000 pixels, 360 nits
  • OS: Android 12
  • Chipset: Unisoc Tiger T612 (12 nm), Octa-core CPU (Cortex-A75 & Cortex-A55), Mali-G57 GPU
  • Memory: 64GB/128GB, 4GB RAM, microSDXC slot
  • Main Camera: 8 MP, AF, LED flash, 1080p@30fps video
  • Selfie Camera: 8 MP, Video capable
  • Sound: Loudspeaker with stereo speakers, 3.5mm jack
  • Connectivity: Wi-Fi ac, Bluetooth 5.0, GPS, NFC (Wi-Fi/LTE model), USB-C 2.0, OTG
  • Sensors: Accelerometer, proximity
  • Battery: 8200 mAh Li-Po, 18W wired charging, PD3.0
  • Color: Charcoal Grey
  • Models: TA-1495, TA-1521, TA-1505, TA-1487
  • SAR: 1.19 W/kg (body), SAR EU: 1.56 W/kg (body)

The Nokia T21 is a fantastic option for an affordable tablet with user-friendly software. Running near-stock Android 12 comes with handy extras, like using the tablet as a second meeting room display screen with Windows devices.

Highlighted by its sharp and colorful 2K screenT21 has a high-quality screen and boasts a long-lasting battery, which is an important requirement for meeting room management tasks.

So, Nokia T21 is a good combination of decent performance and affordable price.

Pros:

  • Sharp & colorful screen
  • Sleek design
  • Long battery life
  • Near-stock Android

Cons:

  • Middling performance
  • Display dimmer than T20
  • Charger not included

2. Best high-end meeting room display

iPad Pro 12.9 (2022)

Key Features:

  • Price: from $798
  • Weight: 688g
  • Dimensions: 280.6 x 214.9 x 6.4mm
  • Operating System: iPadOS 16
  • CPU: Apple M2
  • Storage: Available in 128GB, 256GB, 512GB, 1TB, and 2TB options
  • Battery: Up to 10 hours
  • Rear Camera: 12MP + 10MP + LiDAR
  • Front Camera: 12MP
  • Face ID: Secure and convenient biometric authentication
  • Apple Pencil 2 Support: Enhanced with hover-detection for improved precision

The iPad Pro 12.9 (2022) is Apple's flagship tablet with laptop-class power with its M2 chipset. It features a stunning 12.9-inch mini-LED screen, offering a superior visual experience. While its power may be overkill for typical tablet tasks, it ensures future-proof performance.

The iPad Pro 12.9 (2022) is a top-of-the-line tablet featuring cutting-edge technology and a sleek design. It may be more powerful than you need for a conference room display solution, but this is the ultimate choice for a high-performance tablet with a stunning display.

Pros:

  • Beautiful mini-LED screen offering superior picture quality
  • Future-proof M2 chip, ensuring powerful performance for years to come

Cons:

  • 128GB base storage may feel limited for the price
  • Battery life is relatively short

Samsung Galaxy Tab S8 Ultra

Key Features:

  • Price: from $759.99
  • Weight: 726g
  • Dimensions: 326.4 x 208.6 x 5.5mm
  • Operating System: Android 13
  • CPU: Snapdragon 8 Gen 1
  • Storage: Available in 128GB, 256GB, and 512GB options, expandable via microSD slot
  • Battery: 11,200mAh
  • Rear Camera: 13MP + 6MP
  • Front Camera: 12MP + 12MP

The Samsung Galaxy Tab S8 Ultra competes head-on with the iPad Pro 12.9 (2022), offering impressive power and an even bigger meeting room display screen with the S Pen stylus included. The Tab S8 Ultra is the best option for Android enthusiasts who want top-tier performance without budget constraints. However, considering the rumors of the upcoming Galaxy Tab S9 series, it might be worth waiting to see what Samsung has in store.

Pros:

  • Very powerful, delivering top-notch performance
  • Giant 14.6-inch screen, ideal for artistic creations and multimedia consumption
  • Comes with S Pen stylus included, a great addition for productivity tasks

Cons:

  • Unwieldy to transport due to its large size and weight
  • Incredibly expensive, making it a premium investment

Lenovo Yoga Tab 13

Key Features:

  • Price: from $629
  • Weight: 830g
  • Dimensions: 293.4 x 204 x 6.2-24.9mm
  • Operating System: Android 11
  • Screen Size: 13.0-inch
  • Resolution: 1350 x 2160 pixels
  • CPU: Snapdragon 870
  • Storage: 256GB
  • microSD Slot: No
  • Battery: 10,200mAh
  • Rear Camera: None
  • Front Camera: 8MP

The Lenovo Yoga Tab 13 is a versatile 13.0-inch tablet running on Android 11. It offers a Snapdragon 870 CPU, 256GB of storage, and a massive 10,200mAh battery with 30W fast charging support. The tablet has an 8MP front camera but lacks a rear camera, making it more focused on other functionalities.

The Lenovo Yoga Tab 13’s strong points are innovative design, powerful hardware, and excellent speaker quality.

Pros:

  • Unique Built-in Stand for versatile use
  • Fantastic Speaker Quality for immersive audio experience
  • Micro HDMI Port for easy device connectivity
  • Powerful Snapdragon 870 chipset for smooth performance
  • Ample 256GB storage capacity

Cons:

  • Design makes cases hard to use
  • Lack of rear camera for photography enthusiasts

3. Best interactive meeting room display

Apple iPad Air (2022)

Key Features:

  • Price: from $599
  • CPU: M1
  • Camera Resolution: 12MP wide (f/1.8) on both front and rear
  • Display: 10.9-inch Liquid Retina with a 2360 x 1640 pixels resolution
  • Storage: Available in 64GB and 256GB options
  • Ports: 1 USB-C
  • Dimensions: 9.7 x 7 x 0.24 inches
  • Weight: 454g

The iPad Air (2022) hits the sweet spot between portability and power, thanks to the M1 chip and an attractive starting price of $599. Its performance comes close to the iPad Pro, making it an excellent choice for budget-conscious shoppers who seek a high-performing meeting room booking system tablet.

Pros:

  • Thin and elegant design, providing a premium feel
  • Sharp and colorful display, enhancing the visual experience
  • Speedy M1-powered performance, ensuring smooth multitasking
  • Long battery life, keeping you productive all day
  • Solid 12MP cameras, capturing stunning photos and videos

Cons:

  • Peripherals are expensive, increasing the overall cost if additional accessories are desired

OnePlus Pad

Key Features:

  • Price: from $479
  • CPU: MediaTek Dimensity 9000
  • Display: 11.6 inches with a sharp 2800 x 2000 resolution and a smooth 144Hz refresh rate
  • Storage: 128GB
  • Memory: 8GB
  • Ports: 1x USB-C
  • Dimensions: 10.1 x 7.4 x 0.2 inches
  • Weight: 544g

The OnePlus Pad is an Android tablet worth considering, especially with its distinctive design and powerful performance. Its 11.6-inch 144Hz display provides excellent visuals, and the MediaTek Dimensity 9000 CPU ensures smooth and efficient usage. Not to mention, its exceptional battery life is perfect for extended use. If you're in the market for an excellent Android tablet under $500, the OnePlus Pad should be at the top of your list.

Pros:

  • Incredible battery life, keeping you powered up for over 13 hours
  • Comfortable curved edges enhancing the tablet's ergonomic design
  • Sharp front and rear cameras allowing you to capture stunning photos
  • Fast performance, ensuring smooth app and game usage

Cons:

  • Mediocre speaker quality, lacking premium audio experience

Google Pixel Tablet

Key Features:

  • Price: Starting at $499
  • Display: 10.95-inch LCD, 2560x1600, 500 nits brightness
  • Processor: Google Tensor G2
  • Storage: 128GB/256GB options
  • Biometrics: Fingerprint sensor
  • Colors: Hazel, Rose, Porcelain
  • Cameras: 8MP front and rear
  • Connections: USB-C, pogo pins
  • Battery Life: Up to 12 hours video playback

A fantastic Android tablet that ticks many boxes for a great user experience. Google's Pixel Tablet impresses with its app optimization, performance, and smart home integration. It's ideal for those who want a reliable Android tablet for entertainment, online shopping, gaming, and meeting room monitor app usage. However, users looking for a dedicated productivity setup might need to explore other options until an official keyboard or stylus becomes available.

Pros:

  • Performance & battery life: Smooth performance, long battery life
  • Android tablet apps: Improved app experience for larger screens
  • Charging speaker dock: Enhances functionality, acts as a smart hub
  • Smart hub mode: Transforms into a Nest Hub, useful around the house
  • Versatile casting: Easily cast music or video from other devices

Cons:

  • No official keyboard case: Lacks official keyboard/stylus for productivity
  • Hub mode improvements: Quality-of-life improvements needed for Hub Mode

4. Best large-sized meeting room display

Samsung Galaxy Tab S7 FE

Key Features:

  • Price: from $479
  • Display: 12.4-inch, 2560x1600
  • Processor: Qualcomm SM7325
  • Storage and Memory: Choose from 64GB, 128GB, or 256GB of storage, with memory options of 4GB, 6GB, or 8GB.
  • Colors: Black, Silver, Green, and Pink
  • Cameras: 8MP rear camera and a 5MP front camera
  • Connections: USB-C
  • Battery Life: 12 hours

The Samsung Galaxy Tab S7 FE impresses with its large display, snappy performance, and various storage and memory options. It is an excellent choice for Samsung fans seeking a more budget-friendly tablet without sacrificing essential features. The differentiating features of this table are ace recognition technology, stereo speakers with Dolby Atmos, and S Pen support add to its appeal. So, it’sa well-rounded device for entertainment, productivity, and room scheduling tasks.

Pros:

  • More affordable: Cost-effective alternative to S8 Plus
  • Expandable storage: Option for more files and media storage
  • Good battery life: Up to 12 hours, suitable for extended use

Cons:

  • Display quality: Not on par with S8 Ultra's high-quality display

Apple iPad 10th gen

Key Features:

  • Price: Starting at $449
  • Colors: Silver, Blue, Pink, Yellow
  • Capacity: 64GB/256GB storage options
  • Size and Weight: 477g (Wi-Fi), 481g (Wi-Fi + Cellular)
  • Display: 10.9-inch Liquid Retina, 2360x1640, 500 nits
  • Chip: A14 Bionic with 6-core CPU, 4-core GPU, 16-core Neural Engine
  • Camera: 12MP Wide and Ultra Wide cameras
  • Connectivity: Wi-Fi 6, Bluetooth 5.2, USB-C
  • Battery Life: Up to 10 hours (Wi-Fi), up to 9 hours (Wi-Fi + Cellular)
  • Compatibility: Supports Apple Pencil (1st gen)

The iPad (10th generation) impresses with its gorgeous display, powerful performance, and versatile camera capabilities. Whether you need it for room scheduling, entertainment, or creative tasks, it offers a well-rounded experience. Its lightweight design and extensive app ecosystem make it popular for users seeking a reliable and user-friendly tablet.

Pros:

  • Stunning display: Immersive True Tone Liquid Retina display
  • Powerful performance: A14 Bionic chip for efficient multitasking
  • Versatile cameras: 12MP Wide and Ultra Wide cameras
  • Wide connectivity: Wi-Fi 6, Bluetooth 5.2 for smooth connections
  • Lightweight: Portable design, around one pound

Cons:

  • Storage limitation: Maximum 256GB storage may not suffice for heavy users

Lenovo Tab M10 Plus

Key Features:

  • Price: Starting at $190
  • Display: 10.6" 2K LCD, 2000x1200, up to 400 nits, TÜV Low Blue Light certified
  • Processor: MediaTek Helio G80 (Wi-Fi) or Snapdragon SDM680 (Wi-Fi and Wi-Fi + LTE)
  • RAM: Up to 4GB LPDDR4X (MediaTek) or up to 6GB LPDDR4X (Snapdragon)
  • Storage: Up to 128GB eMCP, expandable via microSD
  • Cameras: 8MP main, autofocus; 8MP front, no autofocus
  • Battery: 7700mAh Li-Po, USB Type-C charging
  • OS: Android 12 (upgradable to Android 13 in 2023)
  • Connections: Wi-Fi 5 802.11ac, Bluetooth 5.0, Wi-Fi Direct, Wi-Fi Display, GPS, A-GPS (LTE models)
  • Ports: USB-C 2.0, microSD, headphone/microphone, nanoSIM (LTE models)
  • Accessories: Compatible with Lenovo Precision Pen 2 (sold separately)
  • Dimensions: 25.10x15.90x0.75 cm
  • Weight: 465g

The Lenovo Tab M10 Plus is a 10.3-inch tablet with a premium metal design. It's perfect for use as a meeting room schedule display and for family use, offering Kid's Mode with parental control and eye protection. The Lenovo Tab M10 Plus delivers smooth multitasking with 4GB RAM, a full HD display with facial recognition, and decent 8MP cameras. Its battery life is good for moderate use. The tablet supports up to 480p resolution for Netflix. It's a versatile tablet for media, gaming, and productivity tasks.

Pros:

  • Good battery life for all-day usage
  • Dolby Atmos speakers for enhanced audio experience
  • Smooth operation with minimal lag
  • High screen resolution and bright display
  • Solid build quality with a premium feel
  • Personalized accessories available for easier work and entertainment, like a stylus and case

Cons:

  • The charger provided is weak and may not charge quickly
  • Face recognition may have issues, especially in low-light conditions
  • The glossy display may lead to reflections and reduced visibility in certain lighting conditions

5. Best compact meeting room display

Apple iPad Mini (2021)

Key Features:

  • Price: Starting at $499
  • Dimensions: 195.4 x 134.8 x 6.3 mm, 293g (Wi-Fi) / 297g (Wi-Fi + Cellular)
  • Display: 8.3" Liquid Retina IPS LCD, 1488 x 2266 pixels, 500 nits
  • Processor: Apple A15 Bionic (5 nm), Hexa-core, Apple GPU (5-core)
  • Memory: 64GB/4GB RAM, 256GB/4GB RAM
  • Main Camera: 12 MP, f/1.8, Quad-LED flash, 4K@24/25/30/60fps
  • Selfie Camera: 12 MP, f/2.4, 122˚ ultrawide, 1080p@25/30/60fps
  • Sensors: Fingerprint (side-mounted), accelerometer, gyro, compass, barometer
  • Battery: Non-removable Li-Ion (19.3 Wh)
  • OS: iPadOS 15, upgradable to iPadOS 16.5
  • Connectivity: Wi-Fi 6, Bluetooth 5.0, GPS, USB-C 3.1 (DisplayPort support)
  • Colors: Space Gray, Pink, Purple, Starlight
  • Stylus Support: Compatible with 2nd gen Apple Pencil

The new iPad Mini 6 is a significant upgrade from the previous model, perfect for coworking space managers who want a powerful and portable tablet. It's got a sleek design, runs super fast with the A15 Bionic chip, and has a beautiful Retina display for sharp visuals.

Pros:

  • Compact size for easy one-handed use
  • A15 Bionic chip ensures smooth performance
  • Stunning Retina display enhances visuals
  • Compatible with 2nd gen Apple Pencil

Cons:

  • No Smart Connector for Magic Keyboard
  • Price increase, especially in certain regions
  • Smaller screen may not be ideal for heavy multitasking

Realme Pad Mini

Key features:

  • Price: from $197
  • Dimensions: 211.8 x 124.5 x 7.6 mm
  • Weight: 372 g
  • Display: 8.7" IPS LCD, 800 x 1340 pixels, 5:3 aspect ratio
  • OS: Android 11
  • Chipset: Unisoc Tiger T616, Octa-core CPU, Mali-G57 MP1 GPU
  • Memory: 32GB/3GB RAM, 64GB/4GB RAM, UFS 2.1, microSDXC (shared SIM slot)
  • Main Camera: 8 MP, f/2.0, 1080p@30fps video
  • Selfie Camera: 5 MP, f/2.2
  • Battery: Li-Po 6400 mAh, 18W wired charging, 5W reverse wired charging
  • Connectivity: Wi-Fi ac, Bluetooth 5.0, GPS, USB-C 2.0, OTG
  • Colors: Gray, Blue
  • Sensors: Accelerometer, proximity

The Realme Pad Mini is a budget-friendly tablet with a clean user experience, making it suitable for basic media consumption, productivity tasks, and eBook reading. Its design and battery life are highlights, but the low-resolution display and mediocre camera performance might deter some users. If you're looking for an affordable Android tablet for room scheduling, the Realme Pad Mini could be a decent choice, but keep in mind its limitations and consider your specific needs before deciding.

Pros:

  • Premium and compact design
  • Good battery life for extended use
  • Affordable price for budget-conscious consumers

Cons:

  • Cameras are not impressive
  • Charging is relatively slow
  • Limited update support for the operating system

Samsung Galaxy Tab Active 3

Key Features:

  • Price: $490
  • Dimensions: 213.8 x 126.8 x 9.9 mm
  • Weight: 426 g (Wi-Fi) / 429 g (LTE)
  • Display: 8.0" PLS LCD, 1200 x 1920 pixels, 16:10 aspect ratio
  • OS: Android 10 (upgradable to Android 12, One UI 4.1)
  • Chipset: Exynos 9810, Octa-core CPU, Mali-G72 MP18 GPU
  • Memory: 64GB/4GB RAM, 128GB/4GB RAM, microSDXC slot
  • Main Camera: 13 MP, f/1.9, LED flash, 4K@30fps, 1080p@30fps video
  • Selfie Camera: 5 MP, f/2.2
  • Battery: Li-Ion 5050 mAh, removable, 15W wired charging
  • Connectivity: Wi-Fi ac/6, Bluetooth 5.0, GPS, NFC, USB-C 3.1, magnetic connector
  • Sensors: Fingerprint (front), accelerometer, gyro, proximity, compass
  • Additional: Samsung DeX support
  • Colors: Black

The Samsung Galaxy Tab Active 3 is a robust and reliable tablet tailored for business environments, offering excellent durability and features like S Pen support and a removable battery. So, If you are a coworking space professional needing a durable and dependable tablet, the Samsung Galaxy Tab Active 3 is a compelling choice that caters perfectly to your specific demands.

However, for general consumers seeking a more typical tablet experience, the Tab Active 3 might appear specialized and potentially costly, so it's essential to carefully assess your unique needs and budget before deciding on this tablet.

Pros:

  • Rugged and durable design, ideal for business and outdoor use
  • Removable battery, offering convenience of replacement when needed
  • S Pen support, enhancing productivity and precision

Cons:

  • Chunky build might not appeal to those seeking a sleek and lightweight tablet
  • Niche appeal beyond business use cases
  • Pricey compared to mainstream consumer tablets

6. Best display for video conferencing

Apple iPad Pro

Key Features:

  • Price: $799
  • Display: 11-inch Liquid Retina, 2388 x 1668 pixels resolution, 120Hz refresh rate
  • Front Camera: 12MP ultra-wide camera
  • Processor: Apple M1 chip (8-Core)
  • RAM: 8GB
  • Storage: 128GB
  • Battery Life: Up to 10 hours
  • Operating System: iPadOS 15
  • Audio: Quad-speaker setup for clear audio
  • Connectivity: Wi-Fi 6 support, Type-C port with Thunderbolt 4 functionality
  • Design: Sleek aluminum-clad form factor, Face ID biometric security
  • Rear Camera: Triple-camera setup with wide, ultra-wide, and 3D sensors
  • Battery: 10 hours of backup, fast charging support
  • Additional Features: Studio-grade microphones

The Apple iPad Pro is a versatile and powerful tablet, perfect for video conferencing and online collaboration tasks. Its top-tier camera setup, high-performance hardware, and exceptional display ensure seamless productivity and communication. Though it comes at a higher price, its advanced features and best-in-class performance make it a worthy investment for coworking space owners and professionals seeking top-notch video conferencing capabilities and more.

Pros:

  • Ultra-wide front shooter for spacious video calls
  • Studio-grade microphones for clear audio
  • Wi-Fi 6 support for faster internet connections
  • Powerful Apple M1 chip for seamless performance
  • Excellent battery life for extended use
  • Stunning Liquid Retina display for immersive visuals

Cons:

  • Pricier compared to other tablets
  • No 3.5mm headphone jack

Samsung Galaxy Tab S7

Key Features:

  • Price: from $649
  • Display: 11-inch TFT, 2560 x 1600 pixels resolution
  • Front Camera: 8MP
  • Processor: Qualcomm Snapdragon 865
  • RAM: 6GB
  • Storage: 128GB (Expandable up to 1TB via microSD)
  • Battery Life: Up to 10 hours
  • Operating System: Android 10
  • Audio: Four AKG-tuned speakers, good microphones for clear audio
  • Connectivity: Wi-Fi 6, Bluetooth 5.0
  • Design: Sleek metal-clad form factor, side-adhering fingerprint scanner
  • Rear Camera: 13MP primary camera, 5MP ultra-wide secondary shooter
  • Battery: 8000mAh with fast charging support
  • Additional Features: Samsung DeX compatibility

The Samsung Galaxy Tab S7 is a top-tier tablet perfect for students and coworking space professionals seeking the ultimate video conferencing experience. Its vibrant display, powerful performance, and reliable front camera make it an ideal choice for virtual meetings and online classes. With extended battery life and Samsung DeX compatibility for enhanced productivity, this tablet is recommended for those venturing into new ways of working, learning, and collaborating. Whether for remote work, virtual meetings, creative tasks, or educational pursuits, the Samsung Galaxy Tab S7 opens doors to a world of possibilities.

Pros:

  • Reliable and high-performing front camera for video conferencing
  • Long-lasting battery with fast charging support
  • Samsung DeX compatibility for enhanced productivity
  • Upgradable storage for ample file storage
  • Sleek and premium design

Cons:

  • Pre-installed bloatware might affect user experience

CHUWI HiPad X

Key Features:

  • Price: $249.99
  • Display: 10.1" FHD IPS, 1920 x 1200 resolution
  • Processor: MediaTek Helio P70 Octa-Core
  • RAM: 4GB
  • Storage: 128GB (Expandable up to 512GB via microSD)
  • Front Camera: 5MP
  • Battery Life: Up to 15 hours
  • OS: Android 10
  • Connectivity: Dual LTE sim support, Wi-Fi, Bluetooth
  • Weight: 590g
  • Additional Features: HiPen 3 stylus support, high-fidelity speakers, studio-grade microphones, durable kickstand

The CHUWI HiPad X is an attractive budget tablet, especially for users seeking cellular connectivity and a device that can serve multiple purposes. Its excellent battery life, reliable performance, and affordability make it an appealing option, especially for coworking spaces and families with kids needing a device for online classes and video calls. Its versatility and feature-packed design make it worth considering, especially for users on a budget.

Pros:

  • Long battery life, great for extended use
  • 4G LTE connectivity, enabling seamless online connectivity on the move
  • Ample storage for files and media
  • Sturdy build quality, including the useful kickstand
  • Affordable pricing, under $200

Cons:

  • Relatively heavy

7. Best display for collaborative workspaces

iPad Pro, M2

Key Features:

  • Price: from $789
  • Screen Size: 12.9 inches
  • Resolution: 2732 x 2048
  • Processor: Apple M2
  • Battery Life: Up to 10 hrs
  • OS: iPadOS 16
  • Storage: 128GB / 256GB / 512GB / 1TB / 2TB
  • Weight: 1.51 lbs / 6.82 kg

The iPad Pro 12.9" is the most powerful iPad available. It features the latest Apple M2 chipset, offering impressive performance and increased RAM options of up to 16GB. The large meeting room screen is perfect for content creation and multitasking. It also boasts excellent cameras with LiDar for immersive AR experiences. However, the base storage option is limited, and the battery life could be better.

Pros:

  • Beautiful mini-LED screen
  • Future-proof M2 chip
  • The best range of tablet apps

Cons:

  • 128GB is small for the price
  • Battery life isn't huge
  • Steep price rise in some countries

Samsung Galaxy Tab S8

Key Features:

  • Price: from $600
  • Screen Size: 11 inches
  • Resolution: 1600 x 2560
  • Processor: Snapdragon 8 Gen 1
  • Battery Life: Nearly 13 hours
  • OS: Android 12L
  • Storage: 128GB / 256GB
  • Weight: 1.1 lbs / 5.03 kg

The Samsung Galaxy Tab S8 is a fantastic option for those seeking a tablet outside of the Apple ecosystem, especially for business and professional use. The included S Pen allows designers and note-takers to unleash creativity and efficiency. The tablet offers expandable storage through a microSD card slot and a larger screen option with the Ultra model. It packs ample power and boasts an impressive battery life. If you need a reliable and productive device for your collaborative coworking space, the Samsung Galaxy Tab S8 won't disappoint.

Pros:

  • Premium-feel design
  • S Pen stylus included

Cons:

  • Limited upgrade options
  • Lacks in-screen fingerprint

iPad Air, M1

Key Features:

  • Price: from $599
  • Screen Size: 11 inches
  • Resolution: 1640 x 2360 pixels
  • Processor: Apple M1
  • Battery Life: Up to 10 hours
  • OS: iPadOS 16
  • Storage: 64GB / 256GB
  • Weight: 1.02 lbs / 461g

If you're looking for a high-performance tablet without all the extra bells and whistles of the iPad Pro, the iPad Air with the Apple M1 chipset is an excellent choice. It shares a similar design, battery life, and accessory compatibility with the iPad Pro, making it a more budget-friendly option. The main differences are the smaller screen size and slightly less storage space, which may be fine for most users. Most coworking managers will find the iPad Air a perfect device, offering a similar experience to the iPad Pro at a lower cost. It's an excellent choice for collaborative coworking spaces, providing the power and style you need for productivity.

Pros:

  • Great design
  • Speedy performance

Cons:

  • Limited storage options
  • Average battery life

8. Best user-friendly meeting room display

Apple iPad 9th Generation

Key Features:

  • Price: from $329
  • OS: iPadOS 15
  • CPU: Apple A13 Bionic with Neural Engine
  • Storage: 64GB / 128GB
  • Display: Retina IPS LCD 10.2 inches (1620×2160) ~265 ppi
  • Camera: 8 MP rear-facing camera, 12 MP front-facing ultrawide camera
  • Wireless: WiFi / GPS / Bluetooth 4.2 / Cellular
  • Battery Life: 8857 mAh
  • Size: 9.87 x 6.85 x 0.30 inches
  • Weight: 1.07 lbs

The Apple iPad 9th Generation impresses with its A13 Bionic processor and TrueTone display, offering a delightful user experience. The tablet is suitable for video calls with its improved front camera featuring Center Stage. While the design may lack the modern appeal of other tablets, the iPad 9th Gen compensates with reliable performance, long-term software support, and seamless integration with Apple accessories. It is ideal for coworking operators seeking an easy-to-use and versatile tablet that delivers on its promises. According to Forbes, it ranks among the easiest tablets, making it a top choice for many users.

Pros:

  • Budget-friendly pricing with great value for money
  • Excellent front-facing camera with Center Stage for video calls
  • Comprehensive features like Apple Pencil support and Smart Keyboard compatibility
  • TrueTone display with accurate color reproduction
  • Eloquent and easy-to-use interface

Cons:

  • Dated design with thick bezels
  • Unimpressive rear-facing camera
  • No LED flash for the rear camera
  • Battery life could be better for heavy usage

Lenovo Smart Tab M10

Key Features:

  • Price: from $119
  • Dimensions: 9.5" x 5.88" x .32"
  • Weight: 420g
  • Battery: 5000mAh
  • Display: 10.1" HD IPS LCD
  • Memory: 2GB RAM, 32GB storage, microSD card expandability
  • Processor: MediaTek Helio P22T Tab, Octa-Core 2.3GHz
  • Camera: 5MP front, 8MP rear
  • Operating System: Android 10
  • Software Features: Google Kids Space, Google Assistant's Ambient Mode
  • Connectivity: 802.11AC, 2.4GHz & 5GHz dual band, Bluetooth 5.0, Wi-Fi Direct, FM Radio
  • Speakers: Dual-speakers optimized with Dolby Atmos

The Lenovo Smart Tab M10 impresses with its sturdy aluminum-alloy body and sleek display with thin bezels. The tablet performs well for basic tasks and has excellent battery life, making it suitable for casual use.

However, its 2GB RAM causes stutters and slow response throughout the interface, leading to frustration for users. The Google Kids Space feature offers a safe digital space for kids but lacks smooth usability. Additionally, while creative, the tablet and dock combination performs poorly with Google Assistant's Ambient Mode.

For those seeking a reliable budget tablet with kid-friendly features, the Lenovo Smart Tab M10 has some merits but might only partially satisfy in some areas. According to Forbes, it is considered one of the easiest tablets.

Pros:

  • Well-built and attractive design
  • Google Kids Space enabled, providing a safe environment for kids
  • Clever charging dock with Google Assistant's Ambient Mode support
  • Great battery life for all-day use
  • Budget-friendly pricing

Cons:

  • Underpowered hardware results in sluggish performance
  • Inconsistent performance of Google Assistant's Ambient Mode
  • Kids Space usability needs improvement
  • Different cords for dock and tablet charging
  • USB-C port for tablet but micro-USB for the dock seems odd

Samsung Tab A7 Lite

Key Features:

  • Price: from $159
  • Display: 8.7 inches TFT, 800 x 1340 pixels resolution
  • OS: Android 11, One UI 3.1
  • Chipset: Mediatek Helio P22T
  • RAM: 3GB, 4GB
  • Storage: 32GB, 64GB, expandable via microSD
  • Camera: 8MP rear, 2MP front
  • Battery: 5100 mAh, 15W fast charging
  • Connectivity: 4G LTE, Wi-Fi 802.11ac, Bluetooth 5.0, USB Type-C 2.0
  • Colors: Gray, Silver

The Samsung Galaxy Tab A7 Lite is a budget-friendly basic tasks and media consumption option. Its lightweight design and decent display make it convenient for on-the-go use. However, it has some trade-offs, such as average performance and limited storage.

Pros:

  • Lightweight and aluminum body
  • Decent display size
  • Long-lasting battery with fast charging

Cons:

  • No water or dust resistance
  • Average performance speed
  • Potential heating issue during heavy use
  • Limited internal storage
  • No fingerprint scanner or Gorilla Glass protection
  • No 5G support

9. Best energy-efficient meeting room display

Samsung - Galaxy Tab S6 Lite (2022)

Key Features:

  • Price: from $350
  • Qualcomm Snapdragon 720G Octa-Core CPU
  • 4GB RAM | 64GB Storage
  • 10.4" 2000 x 1200 WUXGA+ Resolution
  • Integrated Adreno 618 Graphics
  • USB 2.0 Type-C Connectivity
  • Wi-Fi 5 (802.11ac) | Bluetooth 5.0
  • 7040 mAh Li-Ion Battery
  • Facial Recognition
  • Android 12

The Samsung Galaxy Tab S6 Lite (2022 Edition) is a powerhouse of productivity and entertainment and an eco-friendly choice with its ENERGY STAR Certification. So you can stay productive while reducing your carbon footprint. However, other tablets are worth considering if you need more storage or are looking for a budget-friendly option.

Pros:

  • Powerful performance for multitasking and quick app-switching
  • Included S Pen for creative drawings and note-taking on the fly
  • Enjoy immersive entertainment with Dolby Atmos surround sound
  • Quickly unlock your tablet with facial recognition
  • Long-lasting battery that conserves energy for up to 12 hours of moderate use
  • Stay up-to-date with long-term software updates, including Android 12 and upgradable to Android 13

Cons:

  • Limited storage and memory (64GB/4GB) may not be enough for heavy users
  • No fast charging, so recharging may take a bit longer
  • The screen is good, but it lacks OLED display technology
  • No video output support with USB 2.0, limiting Samsung DeX capabilities
  • Pricier compared to other options in the market

Apple - 10.2-Inch iPad

Key Features:

  • Price: from $297
  • Retina IPS LCD, 500 nits display
  • Apple A13 Bionic Chipset
  • 64GB/256GB storage with 3GB RAM
  • 8 MP main camera, 12 MP ultrawide selfie camera
  • Stereo speakers with 3.5mm jack
  • Wi-Fi and Cellular models available
  • iPadOS 15 (upgradable to iPadOS 16.5)
  • Non-removable 8557 mAh battery

The iPad 10.2 (2021) is the best-value tablet from Apple that year, offering great features and affordability. Plus, with its ENERGY STAR Certification, you can enjoy a more energy-efficient device that reduces your carbon footprint. While it may not have the latest bells and whistles, it's worthwhile for coworking managers seeking a reliable and budget-friendly tablet.

Pros:

  • Excellent value for the price
  • Upgraded selfie camera for smooth video calls
  • True Tone display for a more comfortable viewing experience
  • Decent performance with Apple A13 Bionic Chipset
  • Supports first-gen stylus (1st gen only)
  • Available in both Wi-Fi and Cellular models

Cons:

  • No Face ID feature
  • Not compatible with newer accessories
  • Speakers lack recalibration for optimized audio experience
  • No NFC support
  • The display is good, but not OLED quality
  • Charging is slower with 4.2 Bluetooth

Lenovo - Tab M9

Key Features:

  • Price: from $140
  • 9-inch IPS LCD display with 400 nits brightness
  • MediaTek Helio G80 octa-core processor
  • 32GB/64GB/128GB storage with 3GB/4GB RAM
  • Android 12 OS (upgradable to Android 13)
  • 2 MP front-facing camera, 8 MP rear camera
  • Dual speakers with Dolby Atmos support
  • Li-Po 5100 mAh battery, 10W wired charging
  • USB Type-C 2.0 port

The Lenovo Tab M9 stands out as an ENERGY STAR Certified budget tablet that delivers a satisfactory user experience. Its compact design, bright display, and Reading Mode are excellent for e-reading and casual tasks. However, if you're looking for advanced functionality, you need to explore other options.

Pros:

  • Compact and lightweight design
  • Dedicated microSD card slot for storage expansion
  • Face-unlock feature for added security
  • Comes with Android 12 OS support
  • Decent octa-core processing speed
  • Reasonable price for the offered specifications

Cons:

  • Modest camera setup
  • Lacks 5G connectivity and NFC
  • No dust and water resistance
  • Supports only single nano SIM
  • Outdated USB Type-C 2.0 charging port
  • Custom UI support is missing
  • Not ideal for heavy usage and gaming
  • Battery life could be better

10. The easiest to integrate with booking systems

iPad Pro (11 inches) - a high-end tablet for luxury coworking spaces

Key Features:

  • Price: from $548
  • Display: 11-inch Liquid Retina IPS LCD, 120Hz, HDR10, Dolby Vision, 600 nits
  • Processor: Apple M1 (8-core)
  • RAM: 8GB
  • Storage: 128GB, 256GB, 512GB, 1TB, or 2TB
  • Main Camera: 12MP wide + 10MP ultrawide + TOF 3D LiDAR scanner
  • Front Camera: 12MP ultrawide
  • OS: iPadOS 14.5.1, upgradable to iPadOS 16.5
  • Connectivity: GSM / CDMA / HSPA / EVDO / LTE / 5G
  • Weight: 466g (Wi-Fi), 470g (5G)
  • Battery: Li-Po 7538 mAh (28.65 Wh)
  • Features: Stylus support, Face ID, Wi-Fi 6, USB Type-C 4, Stereo speakers

The iPad Pro (11 inches) stands out as an excellent tablet for luxury coworking spaces, offering seamless integration with booking systems, impressive performance, and a visually appealing display. Its premium design and powerful capabilities make it a perfect addition to high-end interiors, elevating the coworking experience for clients and guests.

However, its higher price tag might be a consideration for budget-conscious spaces. Overall, the iPad Pro (11 inches) is a top-notch choice for those seeking a luxurious and high-performing tablet for their coworking environment.

Pros:

  • Seamless integration: The iPad Pro effortlessly syncs with booking systems, simplifying the management of meeting rooms and resources in coworking spaces
  • Stunning display: The large and bright screen with minimal bezels delivers impressive visual aesthetics, enhancing the overall meeting room ambiance
  • Premium feel: Its high-quality build and sleek design add a touch of luxury to any coworking space, impressing clients and guests

Cons:

  • Price: Being the most expensive tablet on the list, the iPad Pro may be a significant investment for some coworking spaces

iPad (9.7 inch)—a standard choice

Key Features:

  • Price: Starting from $133
  • Display: 9.7" IPS LCD, 1536 x 2048 pixels, 4:3 aspect ratio
  • Processor: Apple A10 Fusion (16 nm), Quad-core 2.34 GHz CPU, PowerVR Series7XT Plus GPU
  • RAM: 2GB
  • Storage: 32GB, 128GB
  • Main Camera: 8 MP, f/2.4, HDR, 1080p@30fps video
  • Selfie Camera: 1.2 MP, f/2.2, Face detection, HDR, 720p@30fps video
  • OS: iOS 11.3 (upgradable to iPadOS 16.5)
  • Stylus Support: 1st gen Apple Pencil
  • Battery: Li-Po 8827 mAh (32.9 Wh), up to 10 hours talk time
  • Connectivity: Wi-Fi ac, Bluetooth 4.2, GPS (Wi-Fi + Cellular model)
  • Colors: Silver, Gold, Space Gray
  • Other Features: Fingerprint sensor (front-mounted), stereo speakers, 3.5mm audio jack
  • Dimensions: 240 x 169.5 x 7.5 mm
  • Weight: 469 g (Wi-Fi) / 478 g (LTE)
  • SIM: Nano-SIM and eSIM

The iPad 9.7 is excellent for meeting room schedule displays in most workspaces. Its perfect-size screen easily accommodates availability text and upcoming schedules. While the brightness may not match the iPad 10.5, it remains reasonably bright and legible from a distance. With a well-designed aesthetic, it blends seamlessly into various interiors, and you can choose between white and black versions to suit your preferences. Affordable and versatile, the iPad 9.7 is an excellent addition to any meeting room setup.

Pros:

  • Reasonably bright display, suitable for meeting room use.
  • Aesthetically well-designed, fits well in different interiors.
  • Affordable option, making it a practical choice for workspaces.

Cons:

  • Screen brightness is not as high as some other models.
  • May lack some advanced features present in higher-end tablets.

Lenovo Tab 4 (8-inch)—the budget option on our list

Key Features:

  • Price: from $130
  • Display: 8.0 inches IPS LCD with 800 x 1280 pixels resolution
  • Processor: Quad-core 1.4 GHz Cortex-A53 with Adreno 306 GPU
  • RAM: 2GB
  • Storage: 16GB or 32GB (expandable via microSDXC)
  • Operating System: Android 7.0 (Nougat)
  • Main Camera: 5 MP, AF, 1080p@30fps video recording
  • Selfie Camera: 2 MP
  • Battery: Li-Po 4850 mAh (non-removable)
  • Connectivity: GSM / CDMA / HSPA / LTE
  • Wi-Fi: 802.11 b/g/n, Bluetooth 4.0
  • Sensors: Accelerometer, proximity (LTE model only)
  • Dimensions: 211 x 124 x 8.2 mm
  • Weight: 310 g (Wi-Fi) / 310 g (LTE)
  • Colors: Black, White

The Lenovo Tab 4 (8-inch) is a budget-friendly option for meeting room schedule displays, offering easy integration with booking systems. Its low-end specs and affordable price make it practical for various meeting rooms. The 8-inch screen is adequate for basic needs, but reading from a distance might be challenging. It's a cost-effective and versatile choice for equipping multiple meeting rooms but check for Android 6.0 or higher compatibility.

Pros:

  • Affordable
  • Versatile for multiple meeting rooms
  • Easy to integrate with booking systems

Cons:

  • Small screen size
  • Lower brightness
  • Text may be difficult to read from a distance

Installation and Integration with Software

Meeting room display systems in coworking spaces

1. How to install a display

To install a display for your meeting room, follow these steps:

  1. Get a bright tablet, at least 7 inches in size, running on Android or iOS with access to Google Play or the App Store. Budget tablets work just fine for this purpose.
  2. Plan the placement of the tablet in your coworking space to blend seamlessly with the interior. Ensure easy access to electricity to avoid low battery issues. Avoid relying solely on battery power, as the screen can drain it quickly.
  3. Consider running a power line from the floor or ceiling to the tablet for a reliable power supply. This way, you won't have to recharge it frequently, and you can keep it always on for uninterrupted use. Tidy up by hiding the wire inside a door frame, a common and neat solution.

When mounting and positioning the display, keep these considerations in mind:

  1. Visibility: Position the display so that it's clear and comfortable for everyone outside the room to see. Adjust the height, angle, and orientation if needed. Ensure it's securely mounted without posing any safety hazards or risking damage to the equipment.
  2. Mounting equipment: Securely attach the display to the wall using specialized mounting hardware for your tablet. Alternatively, you can directly mount it on various surfaces, including glass. Just be aware of potential cable management issues in this case.
  3. Floor height: Place the meeting room schedule display below eye level for convenient viewing and use without bending over or crouching.
  4. Building layout: Consider the surrounding area's layout, including doors, windows, and furniture, to ensure the display's visibility won't be obstructed.
  5. Lighting: Ensure that the lighting in the room doesn't cause glare or reflections on the display, making it difficult to see.
  6. Accessibility: Think about how people will interact with the display, the location of power outlets, and any optional connectivity options like ethernet or PoE.
  7. Cable management: Plan out your cable management to prioritize safety and maintain a professional appearance for your conference room display solution.

2. How to connect it to your software

Integrating your meeting room display tablet with a calendar system involves these essential steps:

  1. Choose a calendar service/coworking space management system: Select a reliable calendar service like Google Calendar, Microsoft Outlook, or Apple Calendar or coworking space management system like andcards for your conference room schedule. Ensure that all users who schedule meetings have access to this software.
  2. Connect the app to your calendar service: Access the display management portal and log in to your calendar service account. Grant the meeting room display app permission to access your calendar data. The process may vary depending on your chosen app, but generally, you'll input your calendar service credentials and authorize the app to access your calendar data.
  3. Configure the app: After connecting the app to your calendar service, customize each display to show the information you want. You can choose the specific calendar to display, available booking options, and personalize the look and feel of the display.
  4. Test the integration: Conduct thorough testing before deploying the meeting room display app across your organization. Schedule a few test meetings in your calendar and verify they are correctly displayed on the meeting room availability display.
  5. Deploy the app: Once you're satisfied with the integration, deploy the app to your conference rooms. Install it on tablets or other devices and set up the displays in each conference room. During deployment, consider mounting options and power sources for convenient usage.

Customizing the look and feel of the display

Customizing your display can enhance its effectiveness in conveying important information to users. Here are five tips to consider:

  1. Background image: Choose an image that reflects your organization, is visually appealing, and is not distracting. A well-chosen background sets the tone for the display while avoiding overly complex images that could hinder its usability.
  2. Colors: Align colors with your organization's branding to ensure information is easily read. Use colors to draw attention to critical details and create visual interest. Ensure text contrasts with underlying elements for readability and accessibility.
  3. Pick the right theme: Different conference rooms may have varying usage patterns, so select a theme that best suits each room's schedule. If your provider supports multiple themes, use ones matching each display's usage pattern.
  4. Layout: The display's layout significantly affects its readability and usability. Ensure text and images are well-placed for intuitive navigation. Although themes dictate most layout aspects, minor customizations can further improve usability.
  5. Test and refine: Thoroughly test your customizations to ensure the display looks and functions as intended. Use user feedback to adjust and continuously improve the display for seamless office operations.

Pro tip: Some coworking software vendors, like andcards, offer a meeting room display solution as a free feature. In such cases, connecting or configuring anything manually is unnecessary. You simply activate the display mode from within the app, and the tablets will show the real-time status of each meeting room.


3. How to store data securely and avoid errors

To ensure your meeting room displays run smoothly and don't cause IT issues, keep these points in mind:

  1. Use secure coworking space software: Utilize a safe coworking space software like andcards to transfer and store sensitive data securely, minimizing the risk of leaks and data breaches.
  2. Implement data encryption: Ensure all data stored on the meeting room availability display or related devices is encrypted to protect against unauthorized access and data theft. If you use secure coworking space software like andcards, no worries about data encryption—the vendor takes care of it!
  3. Regular software updates: Keeping your display's software up-to-date is crucial for smooth performance and preventing potential bugs or glitches.
  4. Keep the device clean: Dirt and grime can accumulate over time, affecting its functionality. Regularly clean the display to maintain optimal performance.
  5. Reliable power supplies and mounting hardware: Invest in a reliable power source and professional mounting hardware to ensure your meeting room display system operates flawlessly for years without significant problems.
  6. Monitor for app crashes: If you encounter frequent app crashes, try restarting the device or uninstalling and reinstalling the app to resolve any software issues.
  7. Use a remote support tool: Consider employing a remote support tool or MDM (Mobile Device Management) solution. This allows you to remotely access the device in case of any problems, saving time and reducing downtime.
  8. Have a backup device: Always have a backup plan ready if the display device malfunctions. Keeping a backup display device configured and prepared ensures a seamless transition if the primary device fails.

FAQ

1. What is a meeting room display?

A meeting room display is a smart feature integrated into a coworking space management system. It involves placing a tablet in front of a meeting room to show its current status, such as whether it's occupied or available, ongoing meeting details, and the time it will be free for a new booking. Customers can also check in using the display and book the room instantly with a trackable QR code. It's a convenient tool for members to access room information and manage their bookings quickly. Available for both iOS and Android platforms.

2. How much does installing meeting room displays in a coworking space cost?

Installing meeting room displays in a coworking space using andcards is free. The feature is included in the package. You only need to purchase budget tablets or use the ones you already have. No extra costs are involved!

3. How to choose a meeting room display tablet?

When choosing a meeting room display tablet, consider the following:

  • Size: Opt for a minimum of 7" for easy visibility.
  • Resolution: Choose a bright, high-resolution screen for clear and professional visuals.
  • Interactivity: Decide if you want touch-screen capabilities for easy user check-ins.
  • Operating system: Consider cost and compatibility between iOS and Android tablets. Ensure it supports Google Play or the App Store for necessary app downloads and can be locked in Kiosk mode.
  • Compatibility: Check if the display software works with your existing systems, like calendar integration and coworking space management software.
  • New vs. repurposed hardware: Repurpose older devices to save costs without compromising features, as meeting room display software is typically lightweight and runs well on older tablets.
Discover why hundreds of coworking spaces around the globe choose andcards software to streamline their processes and improve customer satisfaction.

Conclusion

In conclusion, meeting room displays are valuable to any workspace, offering seamless room status updates, efficient check-ins, and improved room utilization. With many options available, from budget-friendly tablets to interactive displays, finding the perfect fit for your space and budget is easier than ever.

Whether you choose a sleek 7" display or a larger, interactive 10" tablet, meeting room displays can elevate the overall experience for your members and guests. The convenience of real-time updates and easy bookings will impress and streamline operations.

So, don't hesitate to invest in a conference room calendar display solution that complements your coworking space management system. Enhance productivity, boost member satisfaction, and take your workspace to the next level with these best meeting room displays for all spaces and budgets.

Happy coworking!

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