We all know that freelancers utilize coworking spaces to maximize their productivity, but today, these are actually mostly occupied by teams.
According to a Coworker study, SMEs and startup teams take up 59% of the coworking space demographics. The rest are accounted for by digital nomads, remote entrepreneurs, freelancers, and even people from large corporations, such as in-house agencies.
That said, it’s imperative for coworking spaces to adapt to this demand by being conducive for various teams at once. But how exactly do you make your coworking space team-friendly and not disruptive?
Let’s uncover how to make coworking spaces a thriving environment for multiple teams.
You can get a virtual assistant to help you manage multiple teams under one coworking space. This person or software will take care of everything related to managing your members. For example, they will schedule meetings between team members, handle emails, and so on.
Certain software catered to managing coworking spaces can also easily organize and track the following:
The benefits of using a virtual assistant or software include saving time and effort, and ensuring that everyone gets what they need at the right time.
It’s much easier to have a centralized booking system for all your members to avoid double bookings or miscommunications.
Thus, it's important to have an integrated calendar in place. Your members and especially your team must be able to transparently see when meeting rooms are booked and when they are available.
Here are other tips to avoid meeting room-related confusion:
It’s very important to clearly communicate a set of house rules before your members sign up. This list should include consequences of disturbances as well to cover any actions you need to do to mitigate friction.
Make sure your team creates a list of common disturbances and how to deal with them just to be prepared for worst-case scenarios. Having various different teams under one roof can lead to conflict, so it’s best to set up a system.
Here is a sample house rules template you may enforce:
Your members may find business opportunities or enhance their skills from events, and sometimes this can be a deciding factor for members to sign up with you. It's appealing for members to attend leisurely events in your coworking space as well. This is not only a great opportunity for them to relax, but also to network with each other.
Here are a few events ideas you can hold in your coworking space:
You must be mindful of events your members like and dislike. The best way to ensure your events wouldn't be a flop is to conduct an internal survey on their preferences or just look into Events analytics on your coworking software.
Like any product, it’s important to get your customers’ feedback and ensure that they are satisfied. It’s best to be aware of the things you could improve on. This can also enable you to know if team members are not having the best environment for cohabiting.
A way to address important issues is to allow a ticketing system in which your members can list down their problems. This system would be much more efficient than receiving calls for every single report. You may use platforms like Trello or JIRA to manage these issues if your coworking management system does not provide a built-in member support functionality.
In today's modern workplace, it's possible for an entire team to not be in the office at once. Many of them may find virtual meetings more beneficial due to the efficiency of platforms.
Some of your members may be attending this said-virtual meeting in your coworking space, and it would be good to provide a projector and a centralized microphone/speakers for them. Having smaller meeting spaces for one or two individuals to take a call would be ideal as well.
There are many ways to build team spaces. Here are some ideas on how you can structure your coworking space:
Each team can have the option to have its own office where they can focus on their tasks. However, this method requires a lot of money and time to set up. It might not be ideal for some teams that prefer to collaborate rather than be isolated.
This option allows all teams to share the same space. The benefit of this approach is that it doesn’t require a large budget to start. You can simply put tables and chairs together to make it look like a regular workspace. Open desks are also modern and up-to-date with workplace trends.
It's important for owners not to overlook storage. A lot of your members would want to leave their belongings at the office, so it makes sense to provide lockers or locked cabinets for their items. Ensure that there are storage areas in each station as some teams may need acces near their designated work area.
Meetings may be large and in-person, hybrid, or just a phone call. Ideally, your coworking space can cater to all team sizes and situations. You should have big and small meeting rooms, and probably even phone booths. What's important is to have a sufficient sound system, projector, and centralized microphone in the bigger rooms.
Teams are a huge market to tap into. It's advisable to invest your marketing efforts, management system, and space to cater to this market as well. Not only is this more lucrative for you, but it also enhances your coworking space's community.
If your space mostly caters to individual freelancers or remote workers, then it may be time to reassess your strategies and space because there's a big opportunity in teams.
The article was written by Isabelle Romualdez. Isabelle is a content marketer with years of experience in digital public relations and SEO. She has a knack for storytelling. data analysis, and trying new exotic dishes.