Meeting rooms are an inevitable part of the coworking space offer. With the proper approach, they can bring considerable income to your business. However, before starting to get profit from the meeting room lease, you need to put some thought into amenities design, equipment, and technology.
This is exactly what our article is about. Read on and you will not only get inspired by incredible meeting room design ideas but also pick up some technological and revenue tips along the way.
Before plunging into creativity, art, and design, think about what kind of meeting spaces you would like to provide in your center. Here are some common types you may want to consider:
As you see, meeting rooms come in all shapes and sizes, but they all have one thing in common: they're designed to facilitate collaboration. Now, let’s take a look into some awesome settings where creativity, communication, and collaboration of your members could thrive.
If you want members’ brainstorming sessions to be creative and engaging, then have some fun with the seating arrangements of your meeting rooms. Nothing beats sitting in an uncommon rocking chair, soft poof or on a swing for ideas that just won't come when sitting perfectly still at a desk!
Give members an opportunity to become heroes of a space odyssey by turning your meeting room into a futuristic spaceship. Rounded corners, chrome elements, and geometric wall textures will intensify the illusion of intergalactic flight.
Lighting is extremely important for productivity, but when lighting arrangements intersect with art, members' productivity soars.
Timelessly chic without ever being fussy or difficult to mix with other colors in modern design schemes white will always be a popular choice for those looking to make their meeting spaces stand out from anything else around.
Coworking spaces are usually bubbling with energy and interactions, so designing meeting rooms as small islands of harmony and concentration may become a beneficial idea because concentration often shrinks when there are other voices around.
Scandinavian style in meeting room design often features clean lines, a lack of clutter, and an open feel. Some of its hallmarks include light wood tones, white walls, and simple furniture. This type of design is thought to encourage communication and creativity, making it ideal for meetings.
If you're looking to create an art deco-inspired meeting room, there are a few key elements to keep in mind. First, think about using rich colors like navy blue, black or gold to create a luxurious and elegant look. You can also add in some geometric patterns and details like chevron stripes or zigzag lines to give the space a more stylized feel. And don't forget to use plenty of glamourous metallic finishes like brass, chrome or silver for added luxury.
Source: Creative States, Ukraine
Creating a friendly relaxing pub-style meeting room starts with creating the right atmosphere. If you want members to feel comfortable and at ease as soon as they walk in, consider adding some cozy touches like soft lighting, plush furniture, and maybe even a fireplace or bookshelf with some reading materials.
How far can you go in your pursuit to impress the customer? What about landing a helicopter right in the center of your open space and turning it into a meeting room?
When designing a meeting room that reflects the local culture, you can get inspired by the character and preferences of people that will use the amenity. For instance, a clean minimalist layout can become a perfect solution for Germany while Malaysian design is all about mixing and matching different elements to create something new and beautiful.
With a few simple pieces of furniture and some helpful planning, you can create a charming space that's perfect for small gatherings in the open area of your coworking space.
If you want your meeting room to be more fun and engaging, try playing with shapes and materials! Utilizing different structures can really liven up a space. Adding in some playful furniture or decor can also help encourage creativity and collaboration. Ultimately, it's all about creating an environment that makes people want to work together.
Bright colors and flamboyant style in meeting room design? Depends on your workspace culture. If you're aiming for a cutting-edge, modern vibe, then just go for it!
Choosing the right design for your meeting room is only half the battle. Now let’s figure out how you will manage and earn money with the facility.
There are two ways to manage your meeting spaces—manual and automated.
Manual way can be an option for very small coworking spaces that have a single meeting room and offer it to members for free most of the time. Such spaces use Google Calendar and Google Sheets to handle bookings and payments. This method has significant drawbacks, which you can get to know here: Meeting Room Booking Software vs Google Calendar. Which Is Better for Your Coworking Space?
Most coworking spaces prefer to automate meeting room bookings with the help of specialized software. It can come as a standalone tool such as Skedda or as a holistic platform such as andcards with all features (bookings, invoicing, membership plans, and more) required for coworking space management included.
No matter which app you will choose to manage your bookings, your goal is to provide customers (members and non-members) with an easy way to book and pay for your amenities. Ideally, the process should boil down to opening your app on a smartphone, choosing a suitable room and time slot, and paying instantly with a bank card, invoice, or credits.
Please note that not all coworking space software copes with the task excellently, some systems don’t have mobile apps for members and managers, which is really bad as the future belongs to mobile. If you are still choosing your perfect coworking space management software, check out this article to make an informed choice: How to Choose the Best Software to Manage Your Coworking Space (2022 Guide).
It goes without saying that if customers book and pay for the rooms autonomously without calling or messaging your administrator, it takes a monstrous task off administrators’ shoulders. They don’t manage bookings and don’t accept payments but just supervise the process and make sure that all members are happy and engaged.
What’s more, they can easily track meeting rooms' popularity and make changes to ensure maximum occupancy, which means maximum revenue from the amenity.
I hope you liked our showcase of amazing meeting room designs and maybe even picked a couple of ideas for yourself. If you are planning to make some money off your meeting rooms, just pay attention to their utmost accessibility both for members and non-members. By following the above tips, you can create a meeting space that is both functional and inspiring – and one that helps you make a little extra cash on the side. Have you put any thought into how you can maximize your meeting room revenue? If not, now is the time to get started!