Innovation Junction: a Guide to Makerspaces in Coworking Environments

Helga Moreno
Helga Moreno
Innovation Junction: a Guide to Makerspaces in Coworking Environments

In an era defined by innovation, makerspaces have emerged as catalysts for creativity. These collaborative workshops provide a space where individuals from various backgrounds can come together to ideate, prototype, and bring their ideas to life. Makerspaces elevate member experience, turning shared spaces into hubs of innovation, fostering a culture where diverse talents converge for collective problem-solving.

What is a Makerspace

Simply put, a makerspace is a communal workshop equipped with tools and technology for creating a wide array of physical projects. From 3D printing to woodworking, makerspaces accommodate a broad spectrum of skills and crafts. They're not just about making things; they're about making things happen—bridging the gap between imagination and reality.

How Makerspace Differs from Hackerspace

While the terms are often used interchangeably, makerspaces and hackerspaces have nuanced differences. Makerspaces are broadly focused on creation and innovation, emphasizing collaboration and the development of tangible projects. On the other hand, hackerspaces traditionally lean towards technology exploration, hacking in the sense of playful exploration and experimentation, often with a focus on software and hardware tinkering.

As we navigate through this guide, we'll delve into the intricacies of integrating makerspaces into coworking environments, exploring their components, addressing challenges, and providing practical insights to help you unlock the full potential of innovation within your coworking space. Let's embark on this journey where coworking meets the creative frontier.

Makerspace Elements

Makerspaces are versatile environments designed to facilitate collaboration and hands-on creation. While the specific components can vary, here are some core elements commonly found in makerspaces:

Makerspace elements infographic

1. Tools and Equipment

  • Basic Hand Tools: Screwdrivers, hammers, pliers, etc.
  • Power Tools: Drills, saws, soldering irons, and 3D printers.
  • Computer-Aided Design (CAD) Stations: Computers with software for designing prototypes.

2. Materials and Resources

  • Raw Materials: Wood, metal, plastic, fabric, and other materials for building.
  • Consumables: Adhesives, fasteners, paints, and other supplies.
  • Reference Materials: Books, manuals, and online resources for skill development.

3. Workspaces

  • Open Work Tables: Flexible surfaces for assembling and working on projects.
  • Tool Storage: Organized storage for tools and materials.
  • Project Display Areas: Spaces to showcase ongoing or completed projects.

4. Technology

  • Computers and Software: For designing and programming.
  • Electronics Components: Microcontrollers, sensors, and other electronic parts.
  • Robotics Kits: Components for building and experimenting with robots.

5. Safety Measures

  • Safety Gear: Goggles, gloves, and other protective equipment.
  • Ventilation Systems: Especially important when using materials like adhesives or paints.
  • First Aid Kit: Basic medical supplies for minor injuries.

6. Furniture and Seating

  • Flexible Seating: Chairs and tables that can be easily rearranged.
  • Collaboration Areas: Spaces for team discussions and planning.

7. Community and Networking

  • Community Board: Information about events, workshops, and member projects.
  • Networking Spaces: Areas for casual interactions and idea exchange.

8. Education and Training Resources

  • Workshop Areas: Spaces for organized classes or hands-on learning sessions.
  • Educational Materials: Tutorials, guides, and instructional content.

9. Accessibility

  • ADA-Compliant Equipment: Ensuring accessibility for individuals with disabilities.
  • Clear Signage: Clearly labeled areas and instructions for equipment use.

10. Flexible Layout

  • Modular Furniture: Easily reconfigurable to accommodate different project needs.
  • Multi-functional Spaces: Areas that can serve various purposes depending on the project.

Who Uses Makerspaces

Makerspaces attract a diverse range of individuals driven by curiosity, innovation, and the desire to bring ideas to life. As coworking operators, understanding your potential audience within these spaces is pivotal for crafting an inclusive and vibrant community.

Makerspace user groups infographic

1. Innovators and Entrepreneurs

Makerspaces magnetically draw innovators and entrepreneurs seeking a dynamic environment to prototype and refine their ideas. These individuals leverage the collaborative atmosphere to experiment, create prototypes, and explore new technologies, making makerspaces a natural extension of their creative process.

2. Tech Enthusiasts and DIYers

Tech-savvy individuals and DIY enthusiasts find solace in makerspaces. Whether it's tinkering with electronics, programming, or crafting, these members thrive in the hands-on atmosphere. Makerspaces offer access to specialized tools and equipment, allowing them to pursue their passion without the constraints of individual budgets or workspace limitations.

3. Small Business Owners and Startups

Makerspaces serve as a boon for small business owners and startups looking to turn concepts into tangible products. The collaborative setting not only provides access to essential tools but also fosters networking and collaboration opportunities. This makes makerspaces a strategic choice for those navigating the early stages of product development.

4. Creatives and Artisans

Artists, designers, and craftsmen gravitate towards makerspaces as communal spaces that nurture creativity. These individuals utilize a diverse range of tools and materials to bring their artistic visions to life. Makerspaces become a canvas for exploring unconventional ideas and pushing the boundaries of traditional artistry.

5. Lifelong Learners and Hobbyists

Makerspaces attract lifelong learners and hobbyists eager to acquire new skills. Whether it's woodworking, metalworking, or 3D printing, these individuals value the educational aspect of makerspaces. The collaborative environment allows them to exchange knowledge, learn from others, and continuously expand their skill set.

Makerspace Design

Designing a makerspace involves careful consideration of various factors to create a space that is functional, inspiring, and conducive to collaboration and creativity. Here's a step-by-step process to help you design your makerspace:

Makerspace design infographic

1. Define Your Purpose and Audience

Clearly define the purpose of your makerspace. Is it for education, professional development, community engagement, or a combination? Identify your target audience, whether it's students, professionals, hobbyists, or a diverse community.

2. Conduct a Needs Assessment

Understand the needs and interests of your target audience. Consider surveying potential users to gather insights into the types of projects they want to undertake, the skills they want to develop, and the equipment they need.

3. Choose the Right Location

Select a location that is easily accessible and suits the intended purpose. Consider factors such as available space, proximity to educational institutions or businesses, and the potential for expansion.

4. Design a Flexible Layout

Create a flexible layout that can accommodate a variety of projects and activities. Designate areas for different types of making, such as woodworking, electronics, 3D printing, and collaborative workspaces. Ensure the layout allows for easy reconfiguration as needs evolve.

Side note: Read more on coworking space design here: The Ultimate Guide to Designing and Utilizing an Effective Coworking Space Layout

5. Consider Ergonomics and Safety

Prioritize user safety by incorporating proper ventilation, fire safety measures, and ergonomic design. Ensure that workspaces are well-lit, and provide adequate safety equipment. Clearly define and communicate safety protocols.

6. Provide a Variety of Tools and Equipment

Equip your makerspace with a diverse range of tools and equipment relevant to the projects your users will undertake. This may include 3D printers, laser cutters, hand tools, electronics kits, and more. Regularly update and expand your toolkit based on user needs and technological advancements.

7. Establish Workstations and Project Areas

Create dedicated workstations for specific activities and provide flexible project areas for collaborative work. Designate zones for individual work, group projects, and instructional sessions. Ensure each workstation is well-equipped and organized.

8. Foster a Collaborative Atmosphere

Design the space to encourage collaboration and interaction. Consider open layouts, communal work areas, and spaces for brainstorming and ideation. Incorporate comfortable seating and communal spaces to promote networking and idea exchange.

9. Incorporate Technology and Digital Resources

Integrate digital resources such as computers, projectors, and interactive displays. Provide access to design software, online resources, and digital fabrication tools. Ensure a reliable and high-speed internet connection.

10. Create Storage Solutions

Designate storage areas for materials, tools, and ongoing projects. Implement a system for organized storage to prevent clutter and make it easy for users to find and store their belongings.

11. Consider Aesthetics and Branding

Pay attention to the aesthetic appeal of the space. Incorporate vibrant colors, inspiring artwork, and branding elements that reflect the identity and values of your makerspace.

12. Promote Accessibility and Inclusivity

Ensure that your makerspace is accessible to individuals of all abilities. Consider diverse needs, such as wheelchair accessibility and adjustable workstations. Implement policies and programs that promote inclusivity.

13. Plan for Growth and Flexibility

Anticipate future needs and plan for scalability. Design your makerspace with growth in mind, allowing for the incorporation of new technologies and the expansion of facilities as your community and offerings evolve.

14. Educational and Training Resources

Dedicate space for workshops, training sessions, and educational programs. Provide resources such as instructional materials, manuals, and guides to support users in developing their skills.

15. Gather Feedback and Iterate

Regularly solicit feedback from users and stakeholders to understand how well the makerspace is meeting their needs. Use this feedback to make continuous improvements and adjustments to the space.

Building a Makerspace Ecosystem

Building a makerspace ecosystem involves creating a dynamic and interconnected community that fosters collaboration, innovation, and learning. Here are steps you can take to develop a thriving makerspace ecosystem:

Build makerspace community infographic

1. Define Clear Goals and Objectives

Clearly articulate the goals and objectives of your makerspace ecosystem. Understand the purpose, target audience, and desired outcomes, whether it's skill development, community engagement, or fostering innovation.

2. Forge Community Partnerships

Collaborate with local educational institutions, businesses, community organizations, and government entities. Establish partnerships that can provide resources, expertise, and a diverse user base.

3. Engage Stakeholders

Identify and engage key stakeholders, including potential users, educators, industry professionals, and local leaders. Seek their input in the planning and development stages to ensure that the makerspace meets the needs of the community.

4. Promote Diversity and Inclusion

Create an inclusive environment that welcomes individuals from diverse backgrounds, skill levels, and interests. Implement programs and initiatives to encourage participation from underrepresented groups in STEM fields.

5. Offer Varied Membership Options

Provide a range of membership options to cater to different needs and preferences. This may include student memberships, professional memberships, day passes, and more. Ensure that membership fees are accessible and that the benefits align with the diverse needs of your community.

6. Host Regular Events and Workshops

Organize events, workshops, and meetups to bring the community together. These gatherings provide opportunities for networking, collaboration, and skill-sharing. Include a variety of topics and formats to appeal to a broad audience.

7. Facilitate Knowledge Exchange

Establish mechanisms for knowledge exchange within the community. This could involve mentorship programs, peer-to-peer learning sessions, and platforms for sharing expertise and project experiences.

8. Create an Online Community

Develop an online platform, such as a community directory, website, or social media group, to facilitate communication and collaboration among members. This platform can be used for project sharing, event announcements, and discussions.

9. Implement a Digital Learning Hub

Create a digital learning hub that provides access to educational resources, tutorials, and online courses. This can support both beginners and advanced users in developing their skills and staying informed about new technologies.

10. Facilitate Networking Opportunities

Designate spaces within the ecosystem for informal networking. This could include common areas, networking events, or collaboration spaces where individuals can connect, share ideas, and form partnerships.

11. Encourage Cross-disciplinary Collaboration

Foster an environment where individuals from different disciplines can collaborate on projects. Design your space and programs to facilitate cross-disciplinary interactions, encouraging the exchange of ideas and skills.

12. Provide Access to Funding and Resources

Explore opportunities to connect makers within the ecosystem with funding sources, grants, or venture capitalists. Additionally, ensure that there are resources available, such as equipment, materials, and technical support, to facilitate project development.

13. Evaluate and Iterate

Regularly assess the effectiveness of your makerspace ecosystem. Gather feedback from members, monitor engagement metrics, and use this information to make continuous improvements. Be willing to adapt your programs and offerings based on the evolving needs of the community.

14. Promote Entrepreneurship

Encourage entrepreneurial endeavors within the makerspace community. Provide resources and support for members interested in turning their projects into viable businesses. Consider hosting pitch events or connecting members with business mentors.

15. Celebrate Successes and Showcase Projects

Recognize and celebrate the achievements of individuals within the ecosystem. Showcase successful projects, highlight member accomplishments, and create a culture of recognition and encouragement.

Managing Resources and Logistics

Effectively managing resources and logistics is the bedrock of a functional and thriving makerspace. Let's delve into the intricacies of the process.

Makerspace resource management infographic

1. Resource Allocation System

Implement a user-friendly system for resource allocation. Consider a digital platform where members can easily book tools, equipment, and dedicated workspace. This not only streamlines access but also ensures fair and equitable utilization.

Discover why hundreds of coworking spaces around the globe choose andcards software to streamline their processes and improve customer satisfaction.

2. Transparent Policies

Establish clear and transparent policies regarding resource usage. Clearly communicate guidelines for tool reservations, usage time limits, and any associated fees. Transparency minimizes confusion and fosters a culture of responsible resource management.

3. Tool Inventory Management

Maintain a comprehensive inventory of tools and equipment. Implement a robust tracking system to monitor tool availability, usage patterns, and maintenance schedules. This proactive approach prevents bottlenecks and ensures tools are always in optimal condition.

4. Maintenance Protocols

Develop stringent maintenance protocols for all tools and equipment. Regularly schedule preventive maintenance to address wear and tear, ensuring the safety and reliability of the resources. Clearly communicate maintenance schedules to members.

5. Training and Certification Programs

Institute training and certification programs for specific tools. Ensure that members undergo mandatory training before using certain equipment. This not only enhances safety but also empowers members to make the most of the available resources.

6. Accessible Documentation

Create easily accessible documentation for each tool. Include user manuals, safety guidelines, and troubleshooting tips. An organized documentation system facilitates independent usage and reduces the reliance on staff for basic queries.

7. Event Logistics Planning

Develop a meticulous logistics plan for hosting events, workshops, and hackathons. Consider factors such as room setup, technical requirements, participant flow, and use event management system. A well-thought-out logistics plan minimizes disruptions and contributes to the seamless execution of events.

8. Community Feedback Mechanism

Establish a continuous feedback mechanism for resource and logistics management. Encourage members to provide input on their experiences, identify challenges, and suggest improvements. Actively incorporating community feedback ensures that your makerspace continually evolves to meet user needs.

9. Inventory Expansion Strategy

Develop a strategy for expanding your makerspace inventory. Regularly assess member demands, emerging technologies, and industry trends to identify opportunities for introducing new tools and equipment. A dynamic inventory keeps your makerspace at the forefront of innovation.

10. Emergency Response Planning

Implement emergency response protocols for unexpected situations. Clearly communicate evacuation plans, emergency contact information, and first aid procedures. Preparedness ensures the safety of makerspace users and minimizes potential risks.

Addressing Common Challenges

Running a makerspace can be a rewarding but challenging endeavor. Here are some common challenges and suggestions on how to address them:

Makerspace challenges infographic

1. Funding and Sustainability

  • Challenge: Makerspaces often require significant initial investment in equipment and ongoing operational costs.
  • Solution: Seek a mix of funding sources, including grants, partnerships with local businesses, and membership fees. Explore collaborations with educational institutions or community organizations to share costs.

2. Space Management

  • Challenge: Limited space can restrict the number and size of projects that can be accommodated.
  • Solution: Optimize the layout for flexibility, prioritize essential tools, and consider storage solutions to maximize usable space. Regularly evaluate and adjust the layout based on usage patterns.

3. Equipment Maintenance

  • Challenge: Makerspace tools and equipment may require regular maintenance, and breakdowns can disrupt activities.
  • Solution: Implement a maintenance schedule, provide user training on equipment care, and have contingency plans for equipment downtime. Consider partnerships with local businesses for maintenance support.

4. Community Engagement

  • Challenge: Attracting and retaining a diverse and engaged community can be challenging.
  • Solution: Host regular events, workshops, and classes to draw in new members. Foster a sense of community through community feed, social media, newsletters, and collaboration platforms. Encourage members to share their projects and experiences.

5. Safety and Liability

  • Challenge: Makerspaces involve potentially hazardous tools and materials, leading to safety concerns and potential liability issues.
  • Solution: Develop and enforce strict safety protocols. Offer training sessions for all users and ensure that everyone understands and follows safety guidelines. Obtain liability insurance to protect against potential risks.

6. Skill and Knowledge Gaps

  • Challenge: Users may have varying levels of expertise, leading to challenges in knowledge transfer.
  • Solution: Provide training programs for users at different skill levels. Foster a collaborative environment where members can share knowledge and skills. Consider mentorship programs to connect experienced users with beginners.

7. Access and Inclusivity

  • Challenge: Limited access due to scheduling or membership restrictions can hinder inclusivity.
  • Solution: Implement flexible hours, including evenings and weekends. Offer various membership options, including day passes, to accommodate different schedules and budgets. Promote inclusivity by providing resources for underrepresented groups in STEM fields.

8. Regulatory Compliance

  • Challenge: Compliance with local regulations, especially regarding safety and zoning, can be complex.
  • Solution: Stay informed about local regulations and ensure that the makerspace complies with safety standards and zoning laws. Consult with legal professionals to navigate any legal challenges.

9. Technology Obsolescence

  • Challenge: Rapid technological advancements may lead to equipment becoming obsolete.
  • Solution: Plan for regular equipment upgrades and stay informed about emerging technologies. Consider forming partnerships with technology companies or educational institutions that can provide access to the latest tools.

Staying Ahead of Emerging Trends

In the ever-evolving landscape of coworking, staying abreast of emerging trends is crucial for ensuring the success and relevance of your space. As you navigate the dynamic world of collaborative work environments, here are some upcoming trends that you, as a makerspace owner, should be aware of to enhance the offerings of your space and meet the evolving needs of your community.

Makerspace trends infographic

1. Hybrid Spaces

The trend of hybrid spaces that combine elements of coworking and makerspaces is likely to continue. These spaces cater to individuals who need both workspace and access to tools for hands-on projects.

2. Advanced Technologies

You may find that makerspaces will increasingly incorporate advanced technologies such as 3D printing, augmented reality (AR), virtual reality (VR), and artificial intelligence (AI) tools. Keeping up with these technological advancements can enhance the offerings of your makerspace.

3. Sustainability Focus

Sustainability is becoming a key consideration in both coworking and makerspaces. You might consider incorporating eco-friendly practices, such as using recycled materials, emphasizing energy efficiency, and promoting sustainable practices among your members.

4. Incorporating Educational Programs

Makerspaces are evolving into not just places to work on projects but also educational hubs. Offering structured workshops, courses, and mentorship programs can attract a diverse community and contribute to skill development.

5. IoT Integration

Consider the integration of Internet of Things (IoT) devices within your makerspace. This can enhance the overall experience and could include smart tools, connected equipment, and data analytics to optimize space usage and resource allocation.

6. Health and Safety Enhancements

Given global events such as the COVID-19 pandemic, health and safety considerations have become even more critical. You may need to invest in measures such as touchless entry systems, enhanced cleaning protocols, and improved ventilation systems.

7. Community Collaboration Platforms

Digital platforms that facilitate communication and collaboration among your members are likely to become more sophisticated. These platforms can include project management tools, online forums, and networking features to foster a sense of community.

8. Customization and Personalization

Your makerspace might offer more customizable and personalized experiences for members. This could involve flexible membership plans, personalized project spaces, or tailored equipment offerings based on individual needs.

9. Partnerships with Industries

You might increasingly form partnerships with industries seeking innovation. Collaboration with tech companies, manufacturers, and educational institutions can provide resources and expertise, benefiting both your makerspace and its members.

10. Robotics and Automation

The rise of robotics and automation may impact your makerspace, with an increased focus on providing access to tools and technologies related to robotics, automation, and smart manufacturing.


In concluding our exploration of the essence of makerspaces, we've delved into the heart of this dynamic landscape. As you navigate this ever-evolving terrain, keep in mind that the future thrives on adaptability, seamless tech integration, and a robust community focus.

To propel your makerspace journey to new heights, consider embracing cutting-edge management technology such as andcards. Our comprehensive platform is designed to simplify operations and enhance member experience. Schedule a demo call with our product expert today, and let's embark on a journey of seamless collaboration and innovation. The future is unfolding before us—let's shape it together!

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