Tools for Сoworking Spaces Offered for Free in Post-Crisis COVID-19 Environment

Helga Moreno

Coronavirus crisis affected all businesses, with no exceptions, but different ways. It's evident that the market has changed. Online tools and technologies associated with remote work and productivity are growing popularity.

For example, remote communication and video conferencing software like Teams and Zoom notice up to 50% usage increase.

This is natural as business owners are trying to navigate their teams through the crisis and transfer their enterprises to remote mode.

Running a remote coworking space sounds like nonsense. However, you can't just use a magical universal remote like Michael Newman (Adam Sandler) in the Click movie to "fast forward" through the unpleasant life events. Moreover those seemingly bad moments you are likely to skip over contain the most valuable and important life lessons.

When one door closes, another opens; but we often look so long and so regretfully upon the closed door that we do not see the one which has opened for us.

~ Alexander Graham Bell

So, after you have protected your members and your coworking space against COVID-19, it's time to look around for new partnerships and business opportunities. I know that your revenue decreased dramatically and you can't afford to spend a single cent on better software solutions no matter how efficient and innovative they are.

You don't need to! Software developers and technology vendors of all shapes and sizes have come to the rescue. They are offering their premium apps and systems for free in post-coronavirus pandemic times. I strongly encourage you to look through this rundown of the best free software products and online services aimed to help your coworking business not only live through the crisis but enhance your brand.

15 Free Software Solutions for Coworking Business to Use Through Post COVID-19 Recovery

1. 1-800Accountant

1-800Accountant is a financial service offering free tax advice, tax preparation, and federal tax filing to American small businesses affected by the pandemic. You can talk to an accountant for free and get advice on what federal assistance you might qualify for and what steps you should take to get it.

2. Keap

The company offers a bunch of tools that you can try for free. All their features will be included in your trial version. Keep your customers happy with CRM, free yourself from repetitive tasks with payment and invoicing solution, tailor specific promotions with a simple drag-and-drop interface of email marketing tool, and more.

3. Avidxchange

Avidxchange fintech company has introduced a new program to provide quick set-up and configuration of automated accounts payable and payments to enable you to process your invoices and payments from anywhere, at any time. The service is free for year one.

4. Beanworks

Beanworks will help to automate accounts payable. The agency is offering free service to make it easier for your accounting team to work remotely and ensure your critical financial operations continue during the uncertain times of coronavirus pandemic. $5,000 setup fee is waived. You get the first month of service at no charge. Vulnerable industries can defer payment until the business is back to normal.

5. Zoho

If you were planning to implement CRM (customer relationship management) at your coworking space, it's time to go ahead. Zoho provides a powerful suite of software for customer service, marketing, and more for free during the coronavirus pandemic.

6. MeeroDrop

Working from home you sometimes need to send huge files. MeeroDrop is unlocking advanced features you usually have to pay for. For example, now you can send files up to 10 gigabytes. Your link will be valid for 90 days.

7. Dashlane

These days when everyone works remotely and the need for smooth navigation between online accounts is really high, Dashlane makes it simple and secure to manage passwords across your entire organization. Premium and Business subscriptions are free for the next three months.

8. Atlassian Flagship Cloud Products

Atlassian is a collaboration and productivity software provider. The company provides its flagship cloud products (Confluence, Jira Service Desk, Jira Core) for free for teams of up to 10 people. The offer comes in addition to the existing free package for teams of all sizes and is not time-bound.

9. Okta

If your coworking brand finds value in leveraging the Okta Identity Cloud for remote work during an emergency situation, you can do it at no cost. That’s why Okta Single Sign-On (SSO) and Okta Multi-Factor Authentication (MFA) are offered for free.

10. Ping Identity

Ping Identity develops security and productivity apps. Right now they are offering free cloud single sign-on (SSO) and multi-factor authentication (MFA) to support businesses working from home to slow the spread of COVID-19. The solution allows everyone to conveniently access all your IT resources remotely to keep your coworking business running. The free subscription is active for six months.

11. Ubersuggest

During the COVID-19 crisis, content marketing becomes even more essential for your business. Make your content marketing strategies even more efficient with a free plan for Neil Patel's Ubersuggest. This awesome tool will help you generate proper keywords to rank for to make your workspace more visible for the customers.

12. Qualtrics

The Qualtrics Remote Work Pulse helps you understand if your coworking space managers and members have what they need to succeed in the coronavirus crisis environment. The software is available for free for all organizations. It works like this: you upload a list of members, they respond to a simple, one-question pulse, follow-up with a full assessment to surface member needs and identify productivity challenges, instantly summarize feedback and take action in real-time to improve well-being and drive member engagement.

13. TripIt Pro

TripIt Pro makes things way easier for anyone traveling. Today, when flights schedule changes dynamically and cancellations are quite common, SAP Concur and TripIt want to help you stay as informed as possible when you travel. Each day TripIt processes hundreds of thousands of travel itineraries for people around the globe. They monitor their flights and alert them about changes or delays. Given current events, they are extending that service so all travelers can benefit from the proactive monitoring and alerts that TripIt Pro provides. TripIt Pro is complimentary to individual travelers for six months.

14. Zencastr

Coronavirus quarantine forces coworking operators and managers to be creative to maintain the community spirit. Starting your own coworking podcast is a bright idea especially when Zencastr has lifted the limits on its basic "Hobbyist" podcasting plan through coronavirus outbreak. Now you can invite unlimited guests and record for an unlimited time. This web-based software allows to interview guests remotely, add sounds, and post your show from your computer.

15. Noisli

Noisli provides free two months of the Business plan, giving users unlimited access and enabling them to stay productive and focused no matter where their workstation is located. Noisli provides background sounds to mask distracting noises and create a personal comfortable sound environment for better concentration. Will be especially useful for members working in the open space.


I hope this list of tools available for a limited time free usage was useful for you. Maybe you are even going to use some of them. Don't be shy to share your thoughts as well as more free services that may be useful for coworking space operators.

Coronavirus slow-down is just a bump on your way to success. Take it as a temporary inconvenience, stay positive, and focused on the steps you need to take to make your coworking business profitable again right after the crisis.

Take care, keep your sanity, and come to our blog for more awesome stuff that is coming soon.

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andcards is the first coworking software focused on member experience. andcards easy-to-use mobile apps help thousands of tenants get the most out of their workspace.